Merced River Union Elementary School District Network Equipment RFP 2027 - MRSD-ERATE-2027-RFP-01
Merced River Union ElementarySchool · Winton, CA- Due
- Jan 5, 2027
- 59 days left
- Posted
- Nov 4, 2026
- Contract term
- 1 year
- Primary contact
- Seng Thao
- (209) 381-6763
The 30-second brief
Merced River Union Elementary School District seeks qualified vendors to provide network equipment, switches, switch licenses, and uninterrupted power supply (UPS) battery backup for Washington Elementary in Winton, CA. This E-Rate Year 2027 procurement (Form 470 Application #270003022, RFP # MRSD-ERATE-2027-RFP-01) includes internal connections and basic maintenance of internal connections for Cisco Systems or equivalent hardware. Proposals are due by January 5, 2027, at 2:00 PM Pacific. Key requirements include a 10% bid bond for non-telecommunications items, performance and payment bonds, prevailing wage compliance, DIR registration, and a Service Provider Identification Number (SPIN). Evaluation is based on price, technical specifications, prior experience, SPI status, cash flow impact, and non-eligible charges.
C9300L-48UXG4X-EDU Catalyst 9300L 48p 8mGig, 4x10G Uplink; C9300-DNA-E-48-5Y Cisco DNA Essentials 5-year license; C9300L-STACK-KIT2 Stacking Kit; C9200L-48PXG2Y-EDU Catalyst 9200L 48-p; C9200L-DNA-A-48-5Y Cisco DNA Advantage 5-year license; C9300X-12Y-EDU Catalyst 9300X 12-port; C9300-DNA-L-A-5Y DNA Advantage 5-year license; SMTL1000RM2UCNC APC Smart-UPS 1000VA
Prices/Charges (35%), Meets technical specifications and design (20%), Prior experience (15%), SPI vendor (10%), Impact to MRSD cash flow (10%), Non E-Rate eligible charges (10%)
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Summary
Merced River Union Elementary School District seeks qualified vendors to provide network equipment, switches, switch licenses, and uninterrupted power supply (UPS) battery backup for Washington Elementary in Winton, CA. This E-Rate Year 2027 procurement (Form 470 Application #270003022, RFP # MRSD-ERATE-2027-RFP-01) includes internal connections and basic maintenance of internal connections for Cisco Systems or equivalent hardware.
Proposals are due by January 5, 2027, at 2:00 PM Pacific. Key requirements include a 10% bid bond for non-telecommunications items, performance and payment bonds, prevailing wage compliance, DIR registration, and a Service Provider Identification Number (SPIN). Evaluation is based on price, technical specifications, prior experience, SPI status, cash flow impact, and non-eligible charges.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- C9300L-48UXG4X-EDU Catalyst 9300L 48p 8mGig, 4x10G Uplink
- C9300-DNA-E-48-5Y Cisco DNA Essentials 5-year license
- C9300L-STACK-KIT2 Stacking Kit
- C9200L-48PXG2Y-EDU Catalyst 9200L 48-p
- C9200L-DNA-A-48-5Y Cisco DNA Advantage 5-year license
- C9300X-12Y-EDU Catalyst 9300X 12-port
- C9300-DNA-L-A-5Y DNA Advantage 5-year license
- SMTL1000RM2UCNC APC Smart-UPS 1000VA
REQUIRED ATTACHMENTS
13- Original and complete bid signed in blue ink
- One photocopy
- Two copies of product specifications
- Service Provider Identification Number (SPIN)
- 10% Bid Bond (for non-telecommunications)
- Non-Collusion Affidavit
- Workers' Compensation Certificate
- Drug-Free Workplace Certificate
- Alcoholic Beverage and Tobacco-Free Campus Policy Certificate
- Background Checks Certification
- Conditional Waiver and Release Upon Payment
- Insurance Documents & Endorsements
- Bidder Information form
- Submit to
- Sealed envelope addressed to Richard Lopez, Superintendent, Merced River Union Elementary School District, 4402 W. Oakdale Road, Winton, CA 95388
- Duration
- 12 months
- Scope location
- Winton, CA
- Reported agency
- Merced River Union Elementary School District
Questions about this RFP
How do I respond to this RFP from Merced River Union Elementary?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 5, 2027. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Sealed envelope addressed to Richard Lopez, Superintendent, Merced River Union Elementary School District, 4402 W. Oakdale Road, Winton, CA 95388. For questions, contact Seng Thao.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Merced River Union Elementary in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Seng Thao at (209) 381-6763. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: C9300L-48UXG4X-EDU Catalyst 9300L 48p 8mGig, 4x10G Uplink; C9300-DNA-E-48-5Y Cisco DNA Essentials 5-year license; C9300L-STACK-KIT2 Stacking Kit; C9200L-48PXG2Y-EDU Catalyst 9200L 48-p; C9200L-DNA-A-48-5Y Cisco DNA Advantage 5-year license; C9300X-12Y-EDU Catalyst 9300X 12-port; C9300-DNA-L-A-5Y DNA. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Prices/Charges (35%), Meets technical specifications and design (20%), Prior experience (15%), SPI vendor (10%), Impact to MRSD cash flow (10%), Non E-Rate eligible charges (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Merced River Union Elementary?
All active and historical solicitations from Merced River Union Elementary are tracked and searchable. As a school agency, Merced River Union Elementary regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of January 5, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Original and complete bid signed in blue ink, one photocopy, two copies of product specifications, Service Provider Identification Number (SPIN), 10% Bid Bond (for non-telecommunications), Non-Collusi. Review the full document from Merced River Union Elementary for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Winton, CA. Review the full solicitation for detailed scope requirements.