Merced City School District - Professional Planning and Architectural Services - Don Stowell Elementary School 5-Year Master Plan - RFQ 2026
Merced City ElementarySchool · Merced, CA- Due
- Oct 15, 2026
- Deadline passed
- Posted
- Sep 3, 2026
- Contract term
- 5 years
- Primary contact
- Bryan Behn
- (209) 385-6343
The 30-second brief
Merced City School District is seeking architectural, engineering, and educational planning firms to provide professional planning and architectural services for a comprehensive 5-Year Master Plan for Don Stowell Elementary School in Merced, CA. The scope includes facility conditions assessments, educational adequacy studies, stakeholder and community engagement workshops, site utilization analysis, master plan option development, cost estimating, and board presentations. Submittals are due by 1:00 PM on October 15, 2026. A mandatory pre-proposal information meeting was held on September 23, 2026, via Zoom. Questions must be submitted by October 1, 2026. Required criteria include K-12 master planning experience, insurance compliance, and fingerprinting background checks.
Executive Summary & Existing Conditions Assessment Report, Site Utilization & Concept Designs for future growth/improvements, Prioritized 5-Year Phasing Plan with budget estimates and funding recommendations, Presentations to District leadership and the Board of Education
Conformance of submission to specified format, Organization, presentation, and content of submission, Qualifications and experience (K-12 master planning), Ability to work with diverse decision makers, Creative problem-solving capabilities, Experience converting portable schools/classrooms to permanent facilities, Strength of client recommendations, Performance on past projects, Proposed methods and strategic plan, Reasonableness of proposed compensation
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Summary
Merced City School District is seeking architectural, engineering, and educational planning firms to provide professional planning and architectural services for a comprehensive 5-Year Master Plan for Don Stowell Elementary School in Merced, CA. The scope includes facility conditions assessments, educational adequacy studies, stakeholder and community engagement workshops, site utilization analysis, master plan option development, cost estimating, and board presentations.
Submittals are due by 1:00 PM on October 15, 2026. A mandatory pre-proposal information meeting was held on September 23, 2026, via Zoom. Questions must be submitted by October 1, 2026. Required criteria include K-12 master planning experience, insurance compliance, and fingerprinting background checks.
EVALUATION CRITERIA
12- Conformance of submission to specified format
- Organization
- Presentation
- Content of submission
- Qualifications and experience (K-12 master planning)
- Ability to work with diverse decision makers
- Creative problem-solving capabilities
- Experience converting portable schools/classrooms to permanent facilities
- Strength of client recommendations
- Performance on past projects
- Proposed methods and strategic plan
- Reasonableness of proposed compensation
REQUIRED DELIVERABLES
Executive Summary & Existing Conditions Assessment Report, Site Utilization & Concept Designs for future growth/improvements, Prioritized 5-Year Phasing Plan with budget estimates and funding recommendations, Presentations to District leadership and the Board of Education
REQUIRED ATTACHMENTS
letter from insurance company (Exhibit A), detailed hourly rate chart and fixed-fee breakdown (Exhibit B), Fingerprinting Notice and Acknowledgement form and certification (Exhibit C)
REQUIRED STAFFING
7- Submit to
- Merced City School District - Facilities Department, 2111 Wardrobe Ave., Merced, CA 95341
- Scope location
- Merced, CA
- Reported agency
- Merced City School District
Questions about this RFQ
How do I respond to this RFQ from Merced City Elementary?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Merced City School District - Facilities Department, 2111 Wardrobe Ave., Merced, CA 95341. For questions, contact Bryan Behn.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Merced City Elementary in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bryan Behn at (209) 385-6343. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: educational planners, architects, cost estimators, civil engineers, structural engineers, traffic consultants, landscape planners. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Executive Summary & Existing Conditions Assessment Report, Site Utilization & Concept Designs for future growth/improvements, Prioritized 5-Year Phasing Plan with budget estimates and funding recommendations, Presentations to District leadership and the Board of Education. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Conformance of submission to specified format, Organization, presentation, and content of submission, Qualifications and experience (K-12 master planning), Ability to work with diverse decision makers..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Merced City Elementary?
All active and historical solicitations from Merced City Elementary are tracked and searchable. As a school agency, Merced City Elementary regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: letter from insurance company (Exhibit A), detailed hourly rate chart and fixed-fee breakdown (Exhibit B), Fingerprinting Notice and Acknowledgement form and certification (Exhibit C). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Merced City Elementary for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Merced, CA. Review the full solicitation for detailed scope requirements.