Maine Community College System Collection Services RFP 2026
Central Maine Community CollegeHigher Ed · Auburn, ME- Due
- Apr 27, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Noel Madore
The 30-second brief
The Maine Community College System (MCCS) is seeking proposals from licensed collection agencies for the collection of accounts receivables deemed inefficient for in-house collection efforts. The RFP outlines contractor requirements, bid requirements, and selection criteria.
Company history and experience, Project personnel biographies, Audited financial statements, Performance reports on previous clients, Pricing structure, List of references, Confirmation report on accounts placed, Account inventory, Performance analysis, Close out reports.
Price (40%), Qualifications and college collection experience (20%), Company resources (20%), Performance history (10%), Company references (10%).
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Summary
The Maine Community College System (MCCS) is seeking proposals from licensed collection agencies for the collection of accounts receivables deemed inefficient for in-house collection efforts. The RFP outlines contractor requirements, bid requirements, and selection criteria.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- Company history and experience
- Project personnel biographies
- Audited financial statements
- Performance reports on previous clients
- Pricing structure
- List of references
- Confirmation report on accounts placed
- Account inventory
- Performance analysis
- Close out reports
REQUIRED ATTACHMENTS
Letter of transmittal, signed Notice to Vendors and Bidders.
- Submit to
- Augusta, ME
- Duration
- 60 months
- Scope location
- Maine
- Reported agency
- Maine Community College System
Questions about this RFP
How do I respond to this RFP from Central Maine Community College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Augusta, ME. For questions, contact Noel Madore.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Central Maine Community College in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Noel Madore. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Company history and experience, Project personnel biographies, Audited financial statements, Performance reports on previous clients, Pricing structure, List of references, Confirmation report on accounts placed, Account inventory, Performance analysis, Close out reports.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (40%), Qualifications and college collection experience (20%), Company resources (20%), Performance history (10%), Company references (10%)." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Central Maine Community College?
All active and historical solicitations from Central Maine Community College are tracked and searchable. As a higher ed agency, Central Maine Community College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of transmittal, signed Notice to Vendors and Bidders.. Review the full document from Central Maine Community College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Maine. Review the full solicitation for detailed scope requirements.