Loudoun County RFP RFQ 677876 Leachate Management System Services
Loudoun CountyCounty · Leesburg, VA- Posted
- May 20, 2025
- Contract term
- 1 year
- Primary contact
- Heather DeHaven
- (571) 627-7430
The 30-second brief
Loudoun County is seeking proposals for preventive maintenance, troubleshooting, repair, and reporting services for its Leachate Management System (LMS) at the Loudoun County Solid Waste Management Facility. Services include semiannual preventive maintenance, non-routine repairs, and emergency repairs. Offerors must demonstrate minimum qualifications, including experience of project managers and technicians, and provide references. Proposals will be evaluated based on understanding of tasks, experience, project team credentials, spreadsheet preparation, proposal quality, and cost of services.
Proposal Submission Form and Other Forms, Minimum Qualifications, Understanding of tasks and technical approach, Experience and Technical Expertise, Credentials of Project Team, Example Routine PM Site Visit Monitoring Spreadsheets, Overall quality and completeness of the proposal, Cost of Services, Appendix
Understanding of the tasks and technical approach, Experience and Technical Expertise, Credentials of Project Team, Preparation of Monitoring Spreadsheets for the Leachate Management System, Overall quality and completeness of the proposal, Cost of Services
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Summary
Loudoun County is seeking proposals for preventive maintenance, troubleshooting, repair, and reporting services for its Leachate Management System (LMS) at the Loudoun County Solid Waste Management Facility.
Services include semiannual preventive maintenance, non-routine repairs, and emergency repairs. Offerors must demonstrate minimum qualifications, including experience of project managers and technicians, and provide references. Proposals will be evaluated based on understanding of tasks, experience, project team credentials, spreadsheet preparation, proposal quality, and cost of services.
EVALUATION CRITERIA
6- Understanding of the tasks and technical approach
- Experience and Technical Expertise
- Credentials of Project Team
- Preparation of Monitoring Spreadsheets for the Leachate Management System
- Overall quality and completeness of the proposal
- Cost of Services
REQUIRED DELIVERABLES
9- Proposal Submission Form and Other Forms
- Minimum Qualifications
- Understanding of tasks and technical approach
- Experience and Technical Expertise
- Credentials of Project Team
- Example Routine PM Site Visit Monitoring Spreadsheets
- Overall quality and completeness of the proposal
- Cost of Services
- Appendix
REQUIRED ATTACHMENTS
W-9 Form, Certificate of Insurance, All Addenda issued by the County, Proof of Authority to Transact Business in Virginia Form, Proposal Submission Format, One (1) Original Submission and One (1) Electronic Copy on USB, Attachment 5 - Cost of Services, References
- Duration
- 48 months
- Scope location
- Leesburg, Virginia
Questions about this RFP
How do I respond to this RFP from Loudoun County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Heather DeHaven.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Loudoun County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Heather DeHaven at (571) 627-7430. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal Submission Form and Other Forms, Minimum Qualifications, Understanding of tasks and technical approach, Experience and Technical Expertise, Credentials of Project Team, Example Routine PM Site Visit Monitoring Spreadsheets, Overall quality and completeness of the proposal, Cost of Services,. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of the tasks and technical approach, Experience and Technical Expertise, Credentials of Project Team, Preparation of Monitoring Spreadsheets for the Leachate Management System, Overall q..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Loudoun County?
All active and historical solicitations from Loudoun County are tracked and searchable. As a county agency, Loudoun County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9 Form, Certificate of Insurance, All Addenda issued by the County, Proof of Authority to Transact Business in Virginia Form, Proposal Submission Format, One (1) Original Submission and One (1) Elec. Review the full document from Loudoun County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Leesburg, Virginia. Review the full solicitation for detailed scope requirements.