Loudoun County Public Schools - Athletic Field Lighting Services - RFP R27203 (2026)
Loudoun County Public SchoolsSchool · Ashburn, VA- Due
- Oct 26, 2026
- Deadline passed
- Posted
- Sep 30, 2026
- Contract term
- 1 year
The 30-second brief
Loudoun County Public Schools (LCPS) is seeking proposals from qualified sources to establish a multi-term contract for athletic field lighting services at various LCPS facilities throughout Loudoun County, Virginia. The scope of work includes preventative maintenance, inspections, testing, alterations, new installations, and as-needed repairs for athletic field lighting systems up to 100 feet tall, primarily utilizing Musco and Witco equipment and poles. Contractors must provide licensed electricians (Journeyman level on-site), specialized equipment such as MEWPs, cranes, and direct boring equipment, and use a Computerized Maintenance Management System (CMMS) for tracking. Proposals are due by October 26, 2026, at 2:00 PM ET, with a question deadline of October 12, 2026. Required submissions include a proposal, redacted copy, Exhibit 3 Pricing Schedule, Certificate of Insurance, and W-9, with evaluation based on approach/methodology, capability/skills, references/experience, and cost.
Preventative maintenance, Inspections, Testing, Alterations, New installations, And repairs of athletic field lighting systems; pole removal and replacement; fixture retrofits; rock excavation; trenching; foundation deepening; equipment rentals including aerial lifts, Bucket trucks, And directional drills.
Executive Summary and Specific Approach for providing Service (30 points), Capability and Skill (30 points), References and Experience (20 points), Cost of Services Offered (20 points)
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Summary
Loudoun County Public Schools (LCPS) is seeking proposals from qualified sources to establish a multi-term contract for athletic field lighting services at various LCPS facilities throughout Loudoun County, Virginia.
The scope of work includes preventative maintenance, inspections, testing, alterations, new installations, and as-needed repairs for athletic field lighting systems up to 100 feet tall, primarily utilizing Musco and Witco equipment and poles. Contractors must provide licensed electricians (Journeyman level on-site), specialized equipment such as MEWPs, cranes, and direct boring equipment, and use a Computerized Maintenance Management System (CMMS) for tracking. Proposals are due by October 26, 2026, at 2:00 PM ET, with a question deadline of October 12, 2026. Required submissions include a proposal, redacted copy, Exhibit 3 Pricing Schedule, Certificate of Insurance, and W-9, with evaluation based on approach/methodology, capability/skills, references/experience, and cost.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Preventative maintenance, Inspections, Testing, Alterations, New installations, And repairs of athletic field lighting systems
- Pole removal and replacement
- Fixture retrofits
- Rock excavation
- Trenching
- Foundation deepening
- Equipment rentals including aerial lifts, Bucket trucks, And directional drills
REQUIRED ATTACHMENTS
5- Proposal
- Redacted copy of the Proposal
- Exhibit 3: Pricing Schedule
- Certificate of Insurance
- W9
REQUIRED STAFFING
3- Submit to
- https://lcpscm.ionwave.net/PublicDetail.aspx?bidID=494&SourceType=1
- Duration
- 60 months
- Scope location
- Loudoun County, VA
Questions about this RFP
How do I respond to this RFP from Loudoun County Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://lcpscm.ionwave.net/PublicDetail.aspx?bidID=494&SourceType=1.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Loudoun County Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Journeyman Electrician, Helper, Crane Operator. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Preventative maintenance, Inspections, Testing, Alterations, New installations, And repairs of athletic field lighting systems; pole removal and replacement; fixture retrofits; rock excavation; trenching; foundation deepening; equipment rentals including aerial lifts, Bucket trucks, And directional. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Executive Summary and Specific Approach for providing Service (30 points), Capability and Skill (30 points), References and Experience (20 points), Cost of Services Offered (20 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Loudoun County Public Schools?
All active and historical solicitations from Loudoun County Public Schools are tracked and searchable. As a school agency, Loudoun County Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal, Redacted copy of the Proposal, Exhibit 3: Pricing Schedule, Certificate of Insurance, W9. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Loudoun County Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Loudoun County, VA. Review the full solicitation for detailed scope requirements.