Lake Land College Webb Hall Chiller Repair Bid 2026 - Project No. 2026-013
Lake Land CollegeHigher Ed · Mattoon, IL- Due
- Sep 23, 2026
- Deadline passed
- Primary contact
- Tom Wright
- (217) 234-5223
The 30-second brief
Lake Land College District Number 517 is soliciting sealed bids for the Webb Hall Chiller Repair project (Project No. 2026-013) at Webb Hall in Mattoon, Illinois. The base bid scope includes repairing two geothermal water-to-water chillers (#2 and #4) by replacing heat exchangers, TXVs, driers, compressors, reversing valves, and switches, followed by refrigerant recharging. An alternate bid is requested for the full replacement of both units with comparable new chillers. A mandatory site visit is required prior to bidding; contact the Assistant Director of Physical Plant Operations at 217-254-7046. Bidders must comply with the Illinois Prevailing Wage Act and the Business Enterprise for Minorities, Females, and Persons with Disabilities Act. Bids are due September 23, 2026, at 2:00 PM CST.
Bid Form, W-9 Form, Performance Bond, Labor and Material Payment Bond, Certificates of Insurance, Business Enterprise Program utilization plan
Lowest responsible bidder, responsiveness, compliance with aspirational goals for disadvantaged businesses
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Summary
Lake Land College District Number 517 is soliciting sealed bids for the Webb Hall Chiller Repair project (Project No. 2026-013) at Webb Hall in Mattoon, Illinois.
The base bid scope includes repairing two geothermal water-to-water chillers (#2 and #4) by replacing heat exchangers, TXVs, driers, compressors, reversing valves, and switches, followed by refrigerant recharging. An alternate bid is requested for the full replacement of both units with comparable new chillers. A mandatory site visit is required prior to bidding; contact the Assistant Director of Physical Plant Operations at 217-254-7046. Bidders must comply with the Illinois Prevailing Wage Act and the Business Enterprise for Minorities, Females, and Persons with Disabilities Act. Bids are due September 23, 2026, at 2:00 PM CST.
EVALUATION CRITERIA
3- Lowest responsible bidder
- Responsiveness
- Compliance with aspirational goals for disadvantaged businesses
REQUIRED DELIVERABLES
6- Bid Form
- W-9 Form
- Performance Bond
- Labor and Material Payment Bond
- Certificates of Insurance
- Business Enterprise Program utilization plan
REQUIRED ATTACHMENTS
8- Advertisement for Bids
- Instructions to Bidders
- Bid Form
- Bonds and Certificates
- Supplementary Conditions
- Summary of Work
- Payment Procedures
- Temporary Facilities and Controls
- Submit to
- North Conference Room in the Neal Hall building, 5001 Lake Land Boulevard, Mattoon, IL
- Scope location
- Mattoon, IL
- Reported agency
- Lake Land College District Number 517
Questions about this BID
How do I respond to this Bid from Lake Land College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: North Conference Room in the Neal Hall building, 5001 Lake Land Boulevard, Mattoon, IL. For questions, contact Tom Wright.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Lake Land College in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tom Wright at (217) 234-5223. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form, W-9 Form, Performance Bond, Labor and Material Payment Bond, Certificates of Insurance, Business Enterprise Program utilization plan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder, responsiveness, compliance with aspirational goals for disadvantaged businesses" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lake Land College?
All active and historical solicitations from Lake Land College are tracked and searchable. As a higher ed agency, Lake Land College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Advertisement for Bids, Instructions to Bidders, Bid Form, Bonds and Certificates, Supplementary Conditions, Summary of Work, Payment Procedures, Temporary Facilities and Controls. Review the full document from Lake Land College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mattoon, IL. Review the full solicitation for detailed scope requirements.