Lafayette County - Commercial Water Softener System for Lafayette County Jail - RFP 2026
Lafayette CountyCounty · Lafayette County, MO- Due
- Nov 24, 2026
- 22 days left
- Posted
- Oct 23, 2026
- Primary contact
- Nicole Harmon
- (660) 259-3622
The 30-second brief
Lafayette County, Missouri is soliciting sealed proposals from qualified contractors to furnish and install a complete commercial water softener system at the Lafayette County Jail, located at 107 S. 11th Street, Lexington, MO 64067. The project scope encompasses evaluating existing facility and water conditions, and providing a properly sized commercial grade system for the entire Jail domestic water supply, excluding fire protection systems. Work includes all equipment, materials, labor, plumbing modifications, electrical connections, drainage, startup, testing, and related work necessary for an operational installation. Proposals are due by November 24, 2026, at 4:00 p.m. Central Time, with a mandatory scheduled site visit required by November 20, 2026. Written questions are due by November 20, 2026, at 4:30 p.m. Central Time. A public bid opening will be held on November 25, 2026, at 10:30 a.m. Central Time at the Lafayette County Courthouse.
Commercial grade water softener system, Mineral or resin tanks, Resin capacity, Brine tank, Plumbing modifications, Bypass and isolation valves, Drain piping, Electrical connections, Commissioning report
Total project cost and anticipated long term operating costs, system capacity, suitability, equipment quality, reliability, efficiency, and expected useful life, warranty, maintenance requirements, and availability of replacement parts and service, contractor qualifications, comparable experience, and references, installation schedule, operational disruption, and proposal exceptions or exclusions
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Summary
Lafayette County, Missouri is soliciting sealed proposals from qualified contractors to furnish and install a complete commercial water softener system at the Lafayette County Jail, located at 107 S. 11th Street, Lexington, MO 64067.
The project scope encompasses evaluating existing facility and water conditions, and providing a properly sized commercial grade system for the entire Jail domestic water supply, excluding fire protection systems. Work includes all equipment, materials, labor, plumbing modifications, electrical connections, drainage, startup, testing, and related work necessary for an operational installation. Proposals are due by November 24, 2026, at 4:00 p.m. Central Time, with a mandatory scheduled site visit required by November 20, 2026. Written questions are due by November 20, 2026, at 4:30 p.m. Central Time. A public bid opening will be held on November 25, 2026, at 10:30 a.m. Central Time at the Lafayette County Courthouse.
EVALUATION CRITERIA
16- Total project cost and anticipated long term operating costs
- System capacity
- Suitability
- Equipment quality
- Reliability
- Efficiency
- Expected useful life
- Warranty
- Maintenance requirements
- Availability of replacement parts and service
- Contractor qualifications
- Comparable experience
- References
- Installation schedule
- Operational disruption
- Proposal exceptions or exclusions
REQUIRED DELIVERABLES
9- Commercial grade water softener system
- Mineral or resin tanks
- Resin capacity
- Brine tank
- Plumbing modifications
- Bypass and isolation valves
- Drain piping
- Electrical connections
- Commissioning report
REQUIRED ATTACHMENTS
6- Signed Noncollusion Certification
- Work Authorization Affidavit and E-Verify documentation
- Certificates of insurance and required endorsements
- References
- Pricing form
- Signed addenda
- Submit to
- Lafayette County Clerk, Lafayette County Courthouse, 1001 Main Street, Lexington, MO 64067
- Scope location
- Lexington, MO
Questions about this RFP
How do I respond to this RFP from Lafayette County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Lafayette County Clerk, Lafayette County Courthouse, 1001 Main Street, Lexington, MO 64067. For questions, contact Nicole Harmon.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lafayette County in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nicole Harmon at (660) 259-3622. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Commercial grade water softener system, Mineral or resin tanks, Resin capacity, Brine tank, Plumbing modifications, Bypass and isolation valves, Drain piping, Electrical connections, Commissioning report. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total project cost and anticipated long term operating costs, system capacity, suitability, equipment quality, reliability, efficiency, and expected useful life, warranty, maintenance requirements, an..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lafayette County?
All active and historical solicitations from Lafayette County are tracked and searchable. As a county agency, Lafayette County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 24, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed Noncollusion Certification, Work Authorization Affidavit and E-Verify documentation, certificates of insurance and required endorsements, references, pricing form, signed addenda. Review the full document from Lafayette County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lexington, MO. Review the full solicitation for detailed scope requirements.