City of Carterville - Annual Water Leak Detection Survey - Bid No. WAT-01 (2026)
City of CartervilleCity · Carterville, MO- Due
- Nov 30, 2026
- 32 days left
- Posted
- Oct 20, 2026
- Contract term
- 1 year
- Primary contact
- Jonathan Cook
- (417) 673-1341 ext 6
The 30-second brief
The City of Carterville, Missouri is accepting sealed bids for an annual water leak detection survey of its municipal water distribution system, which includes approximately 95,500 feet of piping and 905 water service connections. The contractor will perform one survey per year using accessible hydrants, valves, and contact points, investigate suspected leaks with a correlator, ground listening equipment, or other appropriate devices, mark suspected leak locations, and provide a written list of locations using addresses, landmarks, or sketches. The initial agreement is for one year with three optional one-year renewals. Sealed bids are due by 4:00 p.m. Central Time on Monday, November 30, 2026, at Carterville City Hall, 1200 East First Street, Carterville, Missouri 64835. Award will be made to the lowest responsible bidder based on the sum of the prices for Year 1 and three optional renewal years.
Lowest responsible bidder submitting a responsive bid based on the sum of the prices for Year 1 and three optional renewal years
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Summary
The City of Carterville, Missouri is accepting sealed bids for an annual water leak detection survey of its municipal water distribution system, which includes approximately 95,500 feet of piping and 905 water service connections.
The contractor will perform one survey per year using accessible hydrants, valves, and contact points, investigate suspected leaks with a correlator, ground listening equipment, or other appropriate devices, mark suspected leak locations, and provide a written list of locations using addresses, landmarks, or sketches. The initial agreement is for one year with three optional one-year renewals. Sealed bids are due by 4:00 p.m. Central Time on Monday, November 30, 2026, at Carterville City Hall, 1200 East First Street, Carterville, Missouri 64835. Award will be made to the lowest responsible bidder based on the sum of the prices for Year 1 and three optional renewal years.
EVALUATION CRITERIA
Lowest responsible bidder submitting a responsive bid based on the sum of the prices for Year 1 and three optional renewal years
REQUIRED ATTACHMENTS
signed quotation on company letterhead, general liability insurance of $1 million per occurrence and $2 million aggregate, automobile liability of $1 million, workers' compensation, signed City agreement
- Submit to
- Carterville City Hall, 1200 East First Street, Carterville, Missouri 64835
- Duration
- 48 months
- Scope location
- Carterville, MO
- Projected sq ft
- 95,500 sq ft
Questions about this BID
How do I respond to this Bid from City of Carterville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Carterville City Hall, 1200 East First Street, Carterville, Missouri 64835. For questions, contact Jonathan Cook.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Carterville in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jonathan Cook at (417) 673-1341 ext 6. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder submitting a responsive bid based on the sum of the prices for Year 1 and three optional renewal years" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Carterville?
All active and historical solicitations from City of Carterville are tracked and searchable. As a city agency, City of Carterville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: signed quotation on company letterhead, general liability insurance of $1 million per occurrence and $2 million aggregate, automobile liability of $1 million, workers' compensation, signed City agreem. Review the full document from City of Carterville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Carterville, MO. The total projected area is 95500 sq ft. Review the full solicitation for detailed scope requirements.