Kennebec Valley Community College - Commencement Photographer Services - 2026
Kennebec Valley Community CollegeHigher Ed · Fairfield, ME- Due
- Dec 3, 2026
- 22 days left
- Posted
- Nov 5, 2026
- Contract term
- 3 years
- Primary contact
- Jody Leary
- (207) 453-5129
The 30-second brief
Kennebec Valley Community College (KVCC) is soliciting proposals for professional commencement photographer services at the Augusta Civic Center in Augusta, Maine. The contract term is for three (3) years (2027-2029) with up to two (2) one-year extension options (2030, 2031). Services include capturing at least two photographs of each graduate (receiving a diploma and exiting the stage) plus candid photos of graduates, guests, and the platform party. Proposals are due by December 3, 2026, at 3:00 P.M. ET. Bidders must maintain general liability insurance of not less than $1,000,000 per occurrence with KVCC added as an insured.
Technical ability to meet the outlined specifications, Specification match and variations, Added value features of proposal, Past performance and references, Cost of base proposal, Rates for additional labor and equipment, Price of additional services
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Summary
Kennebec Valley Community College (KVCC) is soliciting proposals for professional commencement photographer services at the Augusta Civic Center in Augusta, Maine.
The contract term is for three (3) years (2027-2029) with up to two (2) one-year extension options (2030, 2031). Services include capturing at least two photographs of each graduate (receiving a diploma and exiting the stage) plus candid photos of graduates, guests, and the platform party. Proposals are due by December 3, 2026, at 3:00 P.M. ET. Bidders must maintain general liability insurance of not less than $1,000,000 per occurrence with KVCC added as an insured.
EVALUATION CRITERIA
7- Technical ability to meet the outlined specifications
- Specification match and variations
- Added value features of proposal
- Past performance and references
- Cost of base proposal
- Rates for additional labor and equipment
- Price of additional services
- Submit to
- [email protected] or mail to Jody Leary, Executive Assistant to the President, Kennebec Valley Community College, 92 Western Avenue, Fairfield, ME 04937
- Duration
- 36 months
- Scope location
- Augusta, ME
Questions about this RFP
How do I respond to this RFP from Kennebec Valley Community College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2026. Submissions should be delivered to: [email protected] or mail to Jody Leary, Executive Assistant to the President, Kennebec Valley Community College, 92 Western Avenue, Fairfield, ME 04937. For questions, contact Jody Leary.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Kennebec Valley Community College in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jody Leary at (207) 453-5129. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical ability to meet the outlined specifications, Specification match and variations, Added value features of proposal, Past performance and references, Cost of base proposal, Rates for additiona..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Kennebec Valley Community College?
All active and historical solicitations from Kennebec Valley Community College are tracked and searchable. As a higher ed agency, Kennebec Valley Community College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Kennebec Valley Community College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Augusta, ME. Review the full solicitation for detailed scope requirements.