KCATA Deployment/Implementation Assistance for Regional Transit Fare Collection System RFQ #F26-7005-19C 2026
Kansas City Area Transportation AuthorityPublic Authority · Kansas City, MO- Due
- Mar 9, 2026
- Deadline passed
- Posted
- Feb 24, 2026
- Contract term
- 1 year
- Primary contact
- Kristen Emmendorfer
- (816) 346-0360
The 30-second brief
The Kansas City Area Transportation Authority (KCATA) is seeking professional program management and implementation support services for the deployment of a new regional transit fare collection system (delivered by Genfare). The project involves a phased rollout beginning June 1, 2026, transitioning from a fare-free model to a multi-channel payment environment supporting open-loop bankcards, mobile ticketing, smart cards, and retail cash-loading. The selected consultant will provide oversight, vendor accountability, and organizational readiness across three phases: Initial System Activation, Expanded System Capabilities, and Stabilization/Optimization. Key tasks include program coordination, system configuration validation, training, change management, and stakeholder engagement. Quotations are due March 9, 2026, with a question deadline of March 3, 2026. The contract term is for one year with potential extensions.
Meeting agendas, Implementation tracking tool, Board reporting materials, QA/production fare configurations, Testing plans, Standard Operating Procedures (SOPs), Training needs assessment, Revenue distribution model, Stakeholder engagement plan
Lowest responsive bidder, technical responsibility, factors such as discounts, transportation costs, and life cycle costs
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Summary
The Kansas City Area Transportation Authority (KCATA) is seeking professional program management and implementation support services for the deployment of a new regional transit fare collection system (delivered by Genfare).
The project involves a phased rollout beginning June 1, 2026, transitioning from a fare-free model to a multi-channel payment environment supporting open-loop bankcards, mobile ticketing, smart cards, and retail cash-loading. The selected consultant will provide oversight, vendor accountability, and organizational readiness across three phases: Initial System Activation, Expanded System Capabilities, and Stabilization/Optimization. Key tasks include program coordination, system configuration validation, training, change management, and stakeholder engagement. Quotations are due March 9, 2026, with a question deadline of March 3, 2026. The contract term is for one year with potential extensions.
EVALUATION CRITERIA
5- Lowest responsive bidder
- Technical responsibility
- Factors such as discounts
- Transportation costs
- Life cycle costs
REQUIRED DELIVERABLES
9- Meeting agendas
- Implementation tracking tool
- Board reporting materials
- QA/production fare configurations
- Testing plans
- Standard Operating Procedures (SOPs)
- Training needs assessment
- Revenue distribution model
- Stakeholder engagement plan
REQUIRED ATTACHMENTS
10- Quotation Response Form
- References
- Project Schedule of Participation
- Letter of Intent to Subcontract
- Affidavit of Civil Rights Compliance
- Non-Collusion Affidavit
- Lobbying Certification
- Debarment Certification
- Tax Certification
- Receipt of Addenda Form
REQUIRED STAFFING
Consultant, Program Manager
- Submit to
- KCATA Procurement Department, 1350 East 17th Street, Kansas City, MO, 64108 or via email to [email protected]
- Duration
- 8 months
- Scope location
- Kansas City, MO
Questions about this RFQ
How do I respond to this RFQ from Kansas City Area Transportation Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: KCATA Procurement Department, 1350 East 17th Street, Kansas City, MO, 64108 or via email to [email protected]. For questions, contact Kristen Emmendorfer.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Kansas City Area Transportation Authority in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kristen Emmendorfer at (816) 346-0360. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Consultant, Program Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Meeting agendas, Implementation tracking tool, Board reporting materials, QA/production fare configurations, Testing plans, Standard Operating Procedures (SOPs), Training needs assessment, Revenue distribution model, Stakeholder engagement plan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive bidder, technical responsibility, factors such as discounts, transportation costs, and life cycle costs" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Kansas City Area Transportation Authority?
All active and historical solicitations from Kansas City Area Transportation Authority are tracked and searchable. As a public authority agency, Kansas City Area Transportation Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Quotation Response Form, References, Project Schedule of Participation, Letter of Intent to Subcontract, Affidavit of Civil Rights Compliance, Non-Collusion Affidavit, Lobbying Certification, Debarmen. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Kansas City Area Transportation Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kansas City, MO. Review the full solicitation for detailed scope requirements.