Kaysville City Council Chambers & Police EOC Audiovisual System Replacement RFP 2026
City of KaysvilleCity · Kaysville, UT- Due
- Sep 30, 2026
- Deadline passed
- Posted
- Aug 17, 2026
- Contract term
- 10 years
The 30-second brief
Kaysville City is soliciting proposals to replace aging AV systems in the Council Chambers, EOC, and conference rooms. The project emphasizes clear audio, ease of use, and a 10-year useful life, with proposals due Sept. 30, 2026.
Design narrative, Equipment list, Signal-flow drawings, Transition plan, Programming source files, Operator documentation, Training, Warranty information, As-built documentation, Acceptance-testing report
Council Chambers speech intelligibility (10), Reliability and long-term support (10), Police EOC technical approach (5), Conference Room technical approach (5), Ease of operation (5), Implementation plan (5), Vendor experience (5), Total cost of ownership (5)
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Summary
Kaysville City is soliciting proposals to replace aging AV systems in the Council Chambers, EOC, and conference rooms. The project emphasizes clear audio, ease of use, and a 10-year useful life, with proposals due Sept. 30, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- Design narrative
- Equipment list
- Signal-flow drawings
- Transition plan
- Programming source files
- Operator documentation
- Training
- Warranty information
- As-built documentation
- Acceptance-testing report
REQUIRED ATTACHMENTS
4- Appendix A - Council Chambers Inventory
- Appendix B - Police EOC Inventory
- Appendix C - Control Interface Descriptions
- Appendix D - Standardized Pricing Matrix
- Submit to
- [email protected]
- Scope location
- Kaysville, UT
- Reported agency
- Kaysville City
Questions about this RFP
How do I respond to this RFP from City of Kaysville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected].
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Kaysville in UT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Design narrative, Equipment list, Signal-flow drawings, Transition plan, Programming source files, Operator documentation, Training, Warranty information, As-built documentation, Acceptance-testing report. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Council Chambers speech intelligibility (10), Reliability and long-term support (10), Police EOC technical approach (5), Conference Room technical approach (5), Ease of operation (5), Implementation p..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Kaysville?
All active and historical solicitations from City of Kaysville are tracked and searchable. As a city agency, City of Kaysville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 10 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A - Council Chambers Inventory, Appendix B - Police EOC Inventory, Appendix C - Control Interface Descriptions, Appendix D - Standardized Pricing Matrix. Review the full document from City of Kaysville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kaysville, UT. Review the full solicitation for detailed scope requirements.