City of Kaysville - Council Chambers and Police EOC Audiovisual System Replacement RFP 2026
City of KaysvilleCity · Kaysville, UT- Due
- Sep 30, 2026
- Deadline passed
- Posted
- Aug 17, 2026
- Primary contact
- 801-546-1235
- (801) 546-1235
The 30-second brief
Kaysville City requests proposals from qualified audiovisual integrators to replace and upgrade audiovisual systems in the City Council Chambers, Council Conference Room, and Police Department Emergency Operations Center in Kaysville, Utah. The scope includes supplying equipment, standardized pricing, project schedules, and support information. An optional pre-proposal site walk will be held on September 8, 2026, at 2:00 p.m. Mountain Time. Questions are due by September 21, 2026, and proposals must be submitted electronically by September 30, 2026, at 5:00 p.m. Mountain Time, remaining valid for at least 120 days. Firms must have applicable manufacturer certifications and provide three references for comparable projects completed within the last five years.
Relevant experience with municipal council chambers, public meeting spaces, or emergency operations centers; applicable manufacturer certifications; local or regional service capability; three references for comparable projects completed within the last five years
Get notified when Kaysville posts the next one.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Kaysville City requests proposals from qualified audiovisual integrators to replace and upgrade audiovisual systems in the City Council Chambers, Council Conference Room, and Police Department Emergency Operations Center in Kaysville, Utah.
The scope includes supplying equipment, standardized pricing, project schedules, and support information. An optional pre-proposal site walk will be held on September 8, 2026, at 2:00 p.m. Mountain Time. Questions are due by September 21, 2026, and proposals must be submitted electronically by September 30, 2026, at 5:00 p.m. Mountain Time, remaining valid for at least 120 days. Firms must have applicable manufacturer certifications and provide three references for comparable projects completed within the last five years.
EVALUATION CRITERIA
4- Relevant experience with municipal council chambers, public meeting spaces, or emergency operations centers
- Applicable manufacturer certifications
- Local or regional service capability
- Three references for comparable projects completed within the last five years
REQUIRED ATTACHMENTS
5- Compliance matrix
- Standardized pricing matrix
- Equipment list
- Project schedule
- Support information
- Submit to
- 23 East Center Street, Kaysville, UT 84037; [email protected]
- Scope location
- Kaysville, UT
Questions about this RFP
How do I respond to this RFP from City of Kaysville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 23 East Center Street, Kaysville, UT 84037; [email protected]. For questions, contact 801-546-1235.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Kaysville in UT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is 801-546-1235 at (801) 546-1235. Questions and answers are typically shared with all prospective bidders.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant experience with municipal council chambers, public meeting spaces, or emergency operations centers; applicable manufacturer certifications; local or regional service capability; three referen..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Kaysville?
All active and historical solicitations from City of Kaysville are tracked and searchable. As a city agency, City of Kaysville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: compliance matrix, standardized pricing matrix, equipment list, project schedule, support information. Review the full document from City of Kaysville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kaysville, UT. Review the full solicitation for detailed scope requirements.