Kansas City Kansas Housing Authority Full-Service Elevator Maintenance and Repair Services RFP 26-08
Kansas city, KS Housing AuthorityLocal Housing Authority · Kansas City, KS- Due
- Dec 16, 2026
- 33 days left
- Posted
- Nov 9, 2026
- Contract term
- 3 years
- Primary contact
- Therese Linman
- (913) 281-3300
The 30-second brief
The Kansas City Kansas Housing Authority is requesting proposals for full-service elevator maintenance and repair services across 7 high-rise locations (Wyandotte Tower, Bethany Tower, Douglas Heights, Glanville Tower, Rosedale Tower, Westgate Tower, Plaza Tower, and Vaughn Dale). The scope includes preventive maintenance, routine inspections, emergency repairs, parts replacement, safety testing, and compliance with ASME A17.1 and NFPA codes. The contract term is three years with up to two additional one-year renewal periods. Proposals are due by December 16, 2026, at 4:30 p.m. CST, with a pre-proposal conference scheduled for November 18, 2026. Evaluation criteria include qualifications, key maintenance staff, experience, and price.
Full-service elevator maintenance and repair services, Preventive maintenance program, Emergency callback service 24/7, Routine inspections and safety testing (annual and five-year full-load tests), Parts and materials replacement, Maintenance and operational records, Information library maintenance
Qualifications of Respondent (30 points), Key Maintenance Staff (20 points), Experience (20 points), Maintenance and Service Cost (40 points)
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Summary
The Kansas City Kansas Housing Authority is requesting proposals for full-service elevator maintenance and repair services across 7 high-rise locations (Wyandotte Tower, Bethany Tower, Douglas Heights, Glanville Tower, Rosedale Tower, Westgate Tower, Plaza Tower, and Vaughn Dale).
The scope includes preventive maintenance, routine inspections, emergency repairs, parts replacement, safety testing, and compliance with ASME A17.1 and NFPA codes. The contract term is three years with up to two additional one-year renewal periods. Proposals are due by December 16, 2026, at 4:30 p.m. CST, with a pre-proposal conference scheduled for November 18, 2026. Evaluation criteria include qualifications, key maintenance staff, experience, and price.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Full-service elevator maintenance and repair services
- Preventive maintenance program
- Emergency callback service 24/7
- Routine inspections and safety testing (annual and five-year full-load tests)
- Parts and materials replacement
- Maintenance and operational records
- Information library maintenance
REQUIRED ATTACHMENTS
14- Representations
- Certifications
- Other Statement of Bidders (HUD Form 5369-A)
- Instruction to Offerors Non-Construction (HUD-5369-B)
- General Conditions for Non-Construction Contracts (HUD 5370-C)
- Contractors Qualification Statement
- W-9
- Non-Collusive Affidavit
- Copy of current Unified Government of Wyandotte County Occupational License
- Certificate of Insurance
- Certificate of debarment/suspension statement
- Completed Bid Form
- Debarment and Suspension Certification
- Insurance Certification
- Submit to
- 1124 North 9th Street, Kansas City, Kansas 66101-2197
- Duration
- 60 months
- Scope location
- Kansas City, KS
- Reported agency
- Kansas City Kansas Housing Authority
Questions about this RFP
How do I respond to this RFP from Kansas city, KS Housing Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1124 North 9th Street, Kansas City, Kansas 66101-2197. For questions, contact Therese Linman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Kansas city, KS Housing Authority in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Therese Linman at (913) 281-3300. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Full-service elevator maintenance and repair services, Preventive maintenance program, Emergency callback service 24/7, Routine inspections and safety testing (annual and five-year full-load tests), Parts and materials replacement, Maintenance and operational records, Information library maintenance. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications of Respondent (30 points), Key Maintenance Staff (20 points), Experience (20 points), Maintenance and Service Cost (40 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Kansas city, KS Housing Authority?
All active and historical solicitations from Kansas city, KS Housing Authority are tracked and searchable. As a local housing authority agency, Kansas city, KS Housing Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Representations, Certifications, and other Statement of Bidders (HUD Form 5369-A), Instruction to Offerors Non-Construction (HUD-5369-B), General Conditions for Non-Construction Contracts (HUD 5370-C). Review the full document from Kansas city, KS Housing Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kansas City, KS. Review the full solicitation for detailed scope requirements.
