Johnston County Cooperative Extension - Auditorium Full System Upgrade RFP - 2026
Johnston CountyCounty · Johnston County, NC- Due
- Nov 23, 2026
- 10 days left
- Posted
- Nov 4, 2026
- Primary contact
- Pam Radford
The 30-second brief
Johnston County Cooperative Extension is seeking proposals for an Auditorium Full System Upgrade at 2736 NC 210, Smithfield, NC 27577. The project involves the procurement, installation, integration, programming, testing, and training of audiovisual systems including a 231-inch direct-view LED video wall, 4K HDR non-glare monitors, PTZ cameras, AV-over-IP switcher cards, control systems, wireless touch screens, DSPs, wireless microphones, ceiling speakers, subwoofers, Wi-Fi 6 managed network switch, assisted-listening audio servers, and custom podium. Proposals are due by November 23, 2026, at 3:00 pm. Questions are due by November 16, 2026, at 3:00 pm. Vendors must submit 1 original, 2 copies, and 1 electronic copy on a USB drive to the Johnston County Finance Department.
231-inch all-in-one direct-view LED video wall; Fourth- and fifth-year extended warranty for LED video wall; Direct-view LED wall standard installation service and one-hour site survey; 75-inch 4K HDR non-glare monitors; Ceiling mounts for monitors; Universal mounting hardware kits; PTZ cameras with 24x zoom and auto-tracking; Camera project packs with mount and rack shelf; USB capture device, HDMI 4K; Eight-slot digital media card chassis; 5K 4x1 AV-over-IP switcher cards with HDMI and USB-C; 5K 4x1 AV-over-IP switcher with HDMI and USB-C; 2x1 8K AV switcher and smart display controller; Four-input USB 10G switcher; Dual-recording H.264 streaming media processor with 80 GB SSD; Desktop monitor; Desktop monitor arm with grommet mount, Black; Long-throw column-array speaker pan-and-tilt mounts, Black; 6.5-inch two-way low-profile ceiling speakers with back cans; In-ceiling subwoofer pairs; Two-channel 70V audio amplifier for subwoofers; Two-input 4K/60 HDMI and USB-C wallplate transmitters, Black; 4K/60 HDMI and USB data receivers; Eight-slot digital media card chassis; 5K 4x1 AV-over-IP switcher cards with HDMI and USB-C; 5K 4x1 AV-over-IP switchers with HDMI and USB-C; Audio-over-IP converter with balanced/unbalanced line-level I/O; Control system; 10.1-inch wireless touch screen; Wall dock and charger for wireless touch screen; 10.1-inch wall-mounted touch screen, Black; Wireless presentation systems, Compact; Two-year warranty extensions for wireless presentation systems; Fixed-I/O DSPs with 12 analog inputs, 8 analog outputs, USB audio, Dante and AEC; Eight-channel wireless microphone access points; Wireless handheld microphones; Wireless bodypack microphones; Cardioid lavalier microphones, Black; Wireless gooseneck microphone bases; 15-inch cardioid shock-mounted gooseneck microphones; Eight-bay networked docking station for gooseneck microphones; 18-inch cardioid gooseneck condenser microphone with preamp, Mount, Mute and LED; Networked microphone docking/charging station; Eight-channel configurable-output amplifier with Dante and DSP; Custom audio plates; 52-port managed PoE+ network switch; 600 W modular power supply for managed switch; Equipment rack; Custom podium; Two-color custom podium logo; Bluetooth audio Dante network wall interface; HDMI and USB-C cables; Rack accessories and items; Managed Wi-Fi 6 dual-band multi-gig access point; Two-channel Wi-Fi assisted-listening audio server; Wi-Fi assisted-listening audio receivers; Ear speakers for assisted-listening receivers; Neck loops for assisted-listening receivers; Hearing-assistance signage; Four-unit docking/charging station for assisted-listening receivers; Miscellaneous installation hardware, Cables, Connectors, And rental expenses; Design, Engineering, Project management, Installation, Programming, Testing, And training
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Summary
Johnston County Cooperative Extension is seeking proposals for an Auditorium Full System Upgrade at 2736 NC 210, Smithfield, NC 27577.
The project involves the procurement, installation, integration, programming, testing, and training of audiovisual systems including a 231-inch direct-view LED video wall, 4K HDR non-glare monitors, PTZ cameras, AV-over-IP switcher cards, control systems, wireless touch screens, DSPs, wireless microphones, ceiling speakers, subwoofers, Wi-Fi 6 managed network switch, assisted-listening audio servers, and custom podium. Proposals are due by November 23, 2026, at 3:00 pm. Questions are due by November 16, 2026, at 3:00 pm. Vendors must submit 1 original, 2 copies, and 1 electronic copy on a USB drive to the Johnston County Finance Department.
REQUIRED DELIVERABLES
62- 231-inch all-in-one direct-view LED video wall
- Fourth- and fifth-year extended warranty for LED video wall
- Direct-view LED wall standard installation service and one-hour site survey
- 75-inch 4K HDR non-glare monitors
- Ceiling mounts for monitors
- Universal mounting hardware kits
- PTZ cameras with 24x zoom and auto-tracking
- Camera project packs with mount and rack shelf
- USB capture device, HDMI 4K
- Eight-slot digital media card chassis
- 5K 4x1 AV-over-IP switcher cards with HDMI and USB-C
- 5K 4x1 AV-over-IP switcher with HDMI and USB-C
- 2x1 8K AV switcher and smart display controller
- Four-input USB 10G switcher
- Dual-recording H.264 streaming media processor with 80 GB SSD
- Desktop monitor
- Desktop monitor arm with grommet mount, Black
- Long-throw column-array speaker pan-and-tilt mounts, Black
- 6.5-inch two-way low-profile ceiling speakers with back cans
- In-ceiling subwoofer pairs
- Two-channel 70V audio amplifier for subwoofers
- Two-input 4K/60 HDMI and USB-C wallplate transmitters, Black
- 4K/60 HDMI and USB data receivers
- Eight-slot digital media card chassis
- 5K 4x1 AV-over-IP switcher cards with HDMI and USB-C
- 5K 4x1 AV-over-IP switchers with HDMI and USB-C
- Audio-over-IP converter with balanced/unbalanced line-level I/O
- Control system
- 10.1-inch wireless touch screen
- Wall dock and charger for wireless touch screen
- 10.1-inch wall-mounted touch screen, Black
- Wireless presentation systems, Compact
- Two-year warranty extensions for wireless presentation systems
- Fixed-I/O DSPs with 12 analog inputs, 8 analog outputs, USB audio, Dante and AEC
- Eight-channel wireless microphone access points
- Wireless handheld microphones
- Wireless bodypack microphones
- Cardioid lavalier microphones, Black
- Wireless gooseneck microphone bases
- 15-inch cardioid shock-mounted gooseneck microphones
- Eight-bay networked docking station for gooseneck microphones
- 18-inch cardioid gooseneck condenser microphone with preamp, Mount, Mute and LED
- Networked microphone docking/charging station
- Eight-channel configurable-output amplifier with Dante and DSP
- Custom audio plates
- 52-port managed PoE+ network switch
- 600 W modular power supply for managed switch
- Equipment rack
- Custom podium
- Two-color custom podium logo
- Bluetooth audio Dante network wall interface
- HDMI and USB-C cables
- Rack accessories and items
- Managed Wi-Fi 6 dual-band multi-gig access point
- Two-channel Wi-Fi assisted-listening audio server
- Wi-Fi assisted-listening audio receivers
- Ear speakers for assisted-listening receivers
- Neck loops for assisted-listening receivers
- Hearing-assistance signage
- Four-unit docking/charging station for assisted-listening receivers
- Miscellaneous installation hardware, Cables, Connectors, And rental expenses
- Design, Engineering, Project management, Installation, Programming, Testing, And training
REQUIRED ATTACHMENTS
Proposal Enclosed – Auditorium Full System Upgrade envelope label, Bid Price Sheet
- Submit to
- Johnston County Finance Department, PO Box 1049, 207 E. Johnston St., B-207, Smithfield, NC 27577
- Scope location
- Smithfield, NC
Questions about this RFP
How do I respond to this RFP from Johnston County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Johnston County Finance Department, PO Box 1049, 207 E. Johnston St., B-207, Smithfield, NC 27577. For questions, contact Pam Radford.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Johnston County in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Pam Radford. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 231-inch all-in-one direct-view LED video wall; Fourth- and fifth-year extended warranty for LED video wall; Direct-view LED wall standard installation service and one-hour site survey; 75-inch 4K HDR non-glare monitors; Ceiling mounts for monitors; Universal mounting hardware kits; PTZ cameras with. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Johnston County?
All active and historical solicitations from Johnston County are tracked and searchable. As a county agency, Johnston County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Enclosed – Auditorium Full System Upgrade envelope label, Bid Price Sheet. Review the full document from Johnston County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Smithfield, NC. Review the full solicitation for detailed scope requirements.
