James City Service Authority Engineering Services for Matoaka Elementary HVAC Replacement RFP 20261032
James City Service AuthoritySpecial District · Williamsburg, VA- Due
- Jun 12, 2026
- Deadline passed
- Posted
- May 15, 2026
The 30-second brief
The James City Service Authority is soliciting proposals through competitive negotiation for engineering services related to the HVAC replacement at Matoaka Elementary School under bid number 20261032. The selected firm will be responsible for producing detailed designs, construction drawings, technical specifications, and contract documents, as well as obtaining necessary regulatory approvals for the replacement of the heating, ventilating, and air conditioning (HVAC) system. Proposals were due by June 12, 2026, at 2:00 PM. The solicitation was originally published on May 15, 2026.
Detailed designs, Construction drawings, Specifications, Contract documents, Regulatory approvals
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Summary
The James City Service Authority is soliciting proposals through competitive negotiation for engineering services related to the HVAC replacement at Matoaka Elementary School under bid number 20261032.
The selected firm will be responsible for producing detailed designs, construction drawings, technical specifications, and contract documents, as well as obtaining necessary regulatory approvals for the replacement of the heating, ventilating, and air conditioning (HVAC) system. Proposals were due by June 12, 2026, at 2:00 PM. The solicitation was originally published on May 15, 2026.
REQUIRED DELIVERABLES
5- Detailed designs
- Construction drawings
- Specifications
- Contract documents
- Regulatory approvals
REQUIRED STAFFING
qualified engineering firms
Questions about this RFP
How do I respond to this RFP from James City Service Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 12, 2026. The solicitation specifies required deliverables that must be addressed in your response.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including James City Service Authority in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: qualified engineering firms. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Detailed designs, Construction drawings, Specifications, Contract documents, Regulatory approvals. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from James City Service Authority?
All active and historical solicitations from James City Service Authority are tracked and searchable. As a special district agency, James City Service Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from James City Service Authority for the complete list.