James City Service Authority Chiller/Cooling Tower Maintenance Services RFP 20260684
James City Service AuthoritySpecial District · Williamsburg, VA- Due
- Jun 12, 2026
- Deadline passed
- Posted
- Apr 30, 2026
- Primary contact
- Kendra Law
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Summary
The James City Service Authority is soliciting proposals under RFP #20260684 for Chiller/Cooling Tower Maintenance Services for Williamsburg-James City County Public Schools.
The selected contractor will provide all labor, materials, supplies, equipment, and transportation necessary to maintain properties and related mechanical equipment. A mandatory pre-bid meeting and multi-site visit are scheduled for May 27, 2026, starting at Stonehouse Elementary School, with an RSVP required by May 25, 2026. Proposals are due no later than 2:00 PM on June 12, 2026, via the OpenBids (formerly DemandStar) platform. Technical inquiries must be submitted to Kendra Law by June 5, 2026.
- Submit to
- [email protected]
- Scope location
- Williamsburg, VA
Questions about this RFP
How do I respond to this RFP from James City Service Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 12, 2026. Submissions should be delivered to: [email protected]. For questions, contact Kendra Law.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including James City Service Authority in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kendra Law. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from James City Service Authority?
All active and historical solicitations from James City Service Authority are tracked and searchable. As a special district agency, James City Service Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from James City Service Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Williamsburg, VA. Review the full solicitation for detailed scope requirements.