James City County RFP WATA Factory Bus Line Inspection 20260422
James City CountyCounty · Williamsburg, VA- Due
- Nov 20, 2025
- Deadline passed
- Posted
- Oct 6, 2025
- Contract term
- 1 year
- Primary contact
- Christopher Roh
The 30-second brief
Williamsburg Area Transit Authority (WATA) is soliciting sealed proposals from experienced, qualified, and properly licensed Offerors to conduct on-call transit bus line inspections. The goal is to ensure vehicles comply with FTA regulations and Buy America requirements.
All required FTA audits and documentation pertaining to transit vehicle purchases, Technical Configuration Certification and Reports, Vehicle Manufacturing Production Quality Assurance and Reports, Pre-Delivery Inspection and Testing Reports, Conditional Acceptance Testing at the Manufacturer's plant and Reports.
Capability and Resources of Firm, Project Approach, Industry Best Practices and Innovative Ideas, Cost
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Summary
Williamsburg Area Transit Authority (WATA) is soliciting sealed proposals from experienced, qualified, and properly licensed Offerors to conduct on-call transit bus line inspections. The goal is to ensure vehicles comply with FTA regulations and Buy America requirements.
EVALUATION CRITERIA
4- Capability and Resources of Firm
- Project Approach
- Industry Best Practices and Innovative Ideas
- Cost
REQUIRED DELIVERABLES
All required FTA audits and documentation pertaining to transit vehicle purchases, Technical Configuration Certification and Reports, Vehicle Manufacturing Production Quality Assurance and Reports, Pre-Delivery Inspection and Testing Reports, Conditional Acceptance Testing at the Manufacturer's plant and Reports.
REQUIRED ATTACHMENTS
6- Attachment A: Required Forms and Certifications
- Attachment B: Price Proposal Form
- Attachment C: Estimated Bus Procurement Plan
- Attachment D: Federal Provisions and Required Clauses (FTA)
- Attachment E: WATA General Terms and Conditions
- Attachment F: Open Bids (formerly Demand Star) Instructions
- Submit to
- Open Bids (formerly Demand Star)
- Duration
- 48 months
Questions about this RFP
How do I respond to this RFP from James City County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Open Bids (formerly Demand Star). For questions, contact Christopher Roh.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including James City County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christopher Roh. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: All required FTA audits and documentation pertaining to transit vehicle purchases, Technical Configuration Certification and Reports, Vehicle Manufacturing Production Quality Assurance and Reports, Pre-Delivery Inspection and Testing Reports, Conditional Acceptance Testing at the Manufacturer's plan. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Capability and Resources of Firm, Project Approach, Industry Best Practices and Innovative Ideas, Cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from James City County?
All active and historical solicitations from James City County are tracked and searchable. As a county agency, James City County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Required Forms and Certifications, Attachment B: Price Proposal Form, Attachment C: Estimated Bus Procurement Plan, Attachment D: Federal Provisions and Required Clauses (FTA), Attachmen. Review the full document from James City County for the complete list.