James City County Automotive Waste & Recycling Services RFP 20260499
James City CountyCounty · Williamsburg, VA- Due
- Dec 12, 2025
- Deadline passed
- Posted
- Oct 28, 2025
- Contract term
- 1 year
- Primary contact
- Bill Gerry
The 30-second brief
James City County/Williamsburg-James City County Public Schools is soliciting sealed proposals from qualified vendors to provide automotive parts washer, removal and disposal services, and used oil collection. The contract will include the lease or purchase of manual and automatic water-based and solvent-based parts washers, and the removal and recycling of all waste, including used oil, used antifreeze, and used oil filters.
Manual and automatic water-based and solvent parts washers, Removal and disposal of waste, Used oil collection, Processing, And recycling, Used antifreeze collection, Processing, And recycling, Used oil filter pick-up, Crush, And recycle, Small-scale emergency response for chemical containment, Remediation, And recovery.
Qualifications and Experience of Firm (30 points), Project Approach (30 points), Price Proposal (30 points), Billing & Service Rep Response Time (10 points).
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Summary
James City County/Williamsburg-James City County Public Schools is soliciting sealed proposals from qualified vendors to provide automotive parts washer, removal and disposal services, and used oil collection.
The contract will include the lease or purchase of manual and automatic water-based and solvent-based parts washers, and the removal and recycling of all waste, including used oil, used antifreeze, and used oil filters.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
14- Manual and automatic water-based and solvent parts washers
- Removal and disposal of waste
- Used oil collection
- Processing
- Recycling
- Used antifreeze collection
- Processing
- Recycling
- Used oil filter pick-up
- Crush
- Recycle
- Small-scale emergency response for chemical containment
- Remediation
- Recovery
REQUIRED ATTACHMENTS
3- Attachment A: Price Proposal Form
- Attachment B: General Terms and Conditions
- Attachment C: OpenBids (previously DemandStar) Instructions for Proposal Submission
- Submit to
- OpenBids
- Duration
- 48 months
- Scope location
- Williamsburg, VA
Questions about this RFP
How do I respond to this RFP from James City County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 12, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: OpenBids. For questions, contact Bill Gerry.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including James City County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bill Gerry. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Manual and automatic water-based and solvent parts washers, Removal and disposal of waste, Used oil collection, Processing, And recycling, Used antifreeze collection, Processing, And recycling, Used oil filter pick-up, Crush, And recycle, Small-scale emergency response for chemical containment, Reme. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Experience of Firm (30 points), Project Approach (30 points), Price Proposal (30 points), Billing & Service Rep Response Time (10 points)." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from James City County?
All active and historical solicitations from James City County are tracked and searchable. As a county agency, James City County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Price Proposal Form, Attachment B: General Terms and Conditions, Attachment C: OpenBids (previously DemandStar) Instructions for Proposal Submission. Review the full document from James City County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Williamsburg, VA. Review the full solicitation for detailed scope requirements.