James City County Local Government Tax Administration Software RFP
James City CountyCounty · Williamsburg, VA- Due
- Dec 17, 2025
- Deadline passed
- Posted
- Oct 29, 2025
- Primary contact
- Christopher Roh
- (757) 253-6735
The 30-second brief
James City County is soliciting proposals for a Local Government Tax Administration Software and implementation services to support the County Treasurer's office and Commissioner of the Revenue's office in its assessment and collection of taxes and other fees owed to the county.
Local Government Tax Administration Software and implementation services
System suitability, Ease of use, Security of System, Level of Support, Vendor qualifications and financial stability, System demonstration, Implementation of services, strategy, staffing and plan, References from other Virginia localities, Cost
Get notified when James City County posts the next one.
Get alerts freeFree account · 30-second setup · No credit card
Summary
James City County is soliciting proposals for a Local Government Tax Administration Software and implementation services to support the County Treasurer's office and Commissioner of the Revenue's office in its assessment and collection of taxes and other fees owed to the county.
EVALUATION CRITERIA
11- System suitability
- Ease of use
- Security of System
- Level of Support
- Vendor qualifications and financial stability
- System demonstration
- Implementation of services
- Strategy
- Staffing and plan
- References from other Virginia localities
- Cost
REQUIRED DELIVERABLES
Local Government Tax Administration Software and implementation services
REQUIRED ATTACHMENTS
3- Cover Sheet
- Software Specifications Spreadsheet – REQUIRED FORM
- W9 FORM REQUIRED
- Scope location
- James City County, Virginia
Questions about this RFP
How do I respond to this RFP from James City County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 17, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Christopher Roh.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including James City County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christopher Roh at (757) 253-6735. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Local Government Tax Administration Software and implementation services. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "System suitability, Ease of use, Security of System, Level of Support, Vendor qualifications and financial stability, System demonstration, Implementation of services, strategy, staffing and plan, Ref..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from James City County?
All active and historical solicitations from James City County are tracked and searchable. As a county agency, James City County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Sheet, Software Specifications Spreadsheet – REQUIRED FORM, W9 FORM REQUIRED. Review the full document from James City County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: James City County, Virginia. Review the full solicitation for detailed scope requirements.