James City County Underground Utility Locating Services RFP 20260534
James City CountyCounty · Williamsburg, VA- Due
- Dec 10, 2025
- Deadline passed
- Posted
- Nov 14, 2025
- Contract term
- 1 year
- Primary contact
- Shannon Howlett
The 30-second brief
Solicits proposals for underground facilities locating and marking services, as well as other related services on an as needed or requested basis. The contract awardee will be required to meet with JCSA staff to discuss responsibilities and parameters.
Underground facilities locating and marking services, Supervision, Labor, Equipment, Materials, Tools, Supplies, And transportation.
Experience, Qualifications, Services to be Provided, Price
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Summary
Solicits proposals for underground facilities locating and marking services, as well as other related services on an as needed or requested basis. The contract awardee will be required to meet with JCSA staff to discuss responsibilities and parameters.
EVALUATION CRITERIA
4- Experience
- Qualifications
- Services to be Provided
- Price
REQUIRED DELIVERABLES
8- Underground facilities locating and marking services
- Supervision
- Labor
- Equipment
- Materials
- Tools
- Supplies
- Transportation
REQUIRED ATTACHMENTS
6- Cover Letter/Required Forms
- Table of Contents
- Tab-1: Executive Summary
- Tab-2: Pricing
- Tab-3: Signed Forms and Certifications
- W-9 Form
REQUIRED STAFFING
Labor, supervision
- Submit to
- Demand Star
- Duration
- 60 months
- Scope location
- James City County
- Reported agency
- James City Service Authority
Questions about this RFP
How do I respond to this RFP from James City County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 10, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Demand Star. For questions, contact Shannon Howlett.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including James City County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shannon Howlett. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Labor, supervision. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Underground facilities locating and marking services, Supervision, Labor, Equipment, Materials, Tools, Supplies, And transportation.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience, Qualifications, Services to be Provided, Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from James City County?
All active and historical solicitations from James City County are tracked and searchable. As a county agency, James City County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter/Required Forms, Table of Contents, Tab-1: Executive Summary, Tab-2: Pricing, Tab-3: Signed Forms and Certifications, W-9 Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from James City County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: James City County. Review the full solicitation for detailed scope requirements.