Indiana Department of Health - Data Collections Services for the IN-BRFSS - RFP 27-88018 (2026)
Evansville State HospitalPublic Hospital · Evansville, IN- Due
- Oct 28, 2026
- Due today
- Posted
- Sep 16, 2026
- Contract term
- 1 year
- Primary contact
- Alexis Humbert
- (317) 232-3061
The 30-second brief
The Indiana Department of Health (IDOH) is seeking proposals from qualified vendors to provide comprehensive Behavioral Risk Factor Surveillance System (BRFSS) data collection services, supporting the collection, management, quality assurance, and reporting of population health survey data in accordance with U.S. Centers for Disease Control and Prevention (CDC) and IDOH requirements. Services include Computer-Assisted Telephone Interviewing (CATI), cellular and landline telephone sample management using disproportionate stratified random-digit-dialing (RDD) methodology, survey programming, refusal conversion, multilingual survey administration (English and Spanish), data security, and coordination with IDOH and CDC stakeholders. The program sets a target of 10,000 completed interviews annually with a survey length of approximately 27 minutes. The contract term is one year with four 1-year extension options. Proposals are due by October 28, 2026, at 3:00 PM Eastern Time via the Supplier Portal.
Cellular and landline telephone survey interviews, Monthly raw data sets, Monthly operational reports, Quarterly performance reports, Annual summary reports, Annual survey completion target of 10, 000 completed interviews, Multi-year weighted datasets, Special studies or projects
Management Assessment/Quality (Business and Technical Proposal): 50 available points, Cost (Cost Proposal): 30 available points, Buy Indiana: 5 points, Indiana Veteran Owned Small Business Subcontractor Commitment: 5 points (1 bonus point available)
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Summary
The Indiana Department of Health (IDOH) is seeking proposals from qualified vendors to provide comprehensive Behavioral Risk Factor Surveillance System (BRFSS) data collection services, supporting the collection, management, quality assurance, and reporting of population health survey data in accordance with U.S. Centers for Disease Control and Prevention (CDC) and IDOH requirements.
Services include Computer-Assisted Telephone Interviewing (CATI), cellular and landline telephone sample management using disproportionate stratified random-digit-dialing (RDD) methodology, survey programming, refusal conversion, multilingual survey administration (English and Spanish), data security, and coordination with IDOH and CDC stakeholders. The program sets a target of 10,000 completed interviews annually with a survey length of approximately 27 minutes. The contract term is one year with four 1-year extension options. Proposals are due by October 28, 2026, at 3:00 PM Eastern Time via the Supplier Portal.
EVALUATION CRITERIA
Management Assessment/Quality (Business and Technical Proposal): 50 available points, Cost (Cost Proposal): 30 available points, Buy Indiana: 5 points, Indiana Veteran Owned Small Business Subcontractor Commitment: 5 points (1 bonus point available)
REQUIRED DELIVERABLES
9- Cellular and landline telephone survey interviews
- Monthly raw data sets
- Monthly operational reports
- Quarterly performance reports
- Annual summary reports
- Annual survey completion target of 10
- 000 completed interviews
- Multi-year weighted datasets
- Special studies or projects
REQUIRED ATTACHMENTS
9- Attachment A - IVOSB Commitment Form
- Attachment D - Cost Proposal
- Attachment E - Business Proposal
- Attachment F - Technical Proposal
- Attachment H - Reference Form
- Attachment J - Attestation Form
- Attachment L - AI Technical Proposal Questions
- Attachment M - Infrastructure Overview
- Attachment N - Resource Usage Matrix Template
- Submit to
- https://www.in.gov/idoa/procurement/supplier-resource-center/requirements-to-do-business-with-the-state/bidder-profile-registration/
- Duration
- 72 months
- Scope location
- Indianapolis, IN
- Reported agency
- State of Indiana
Questions about this RFP
How do I respond to this RFP from Evansville State Hospital?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.in.gov/idoa/procurement/supplier-resource-center/requirements-to-do-business-with-the-state/bidder-profile-registration/. For questions, contact Alexis Humbert.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Evansville State Hospital in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alexis Humbert at (317) 232-3061. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cellular and landline telephone survey interviews, Monthly raw data sets, Monthly operational reports, Quarterly performance reports, Annual summary reports, Annual survey completion target of 10, 000 completed interviews, Multi-year weighted datasets, Special studies or projects. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Management Assessment/Quality (Business and Technical Proposal): 50 available points, Cost (Cost Proposal): 30 available points, Buy Indiana: 5 points, Indiana Veteran Owned Small Business Subcontract..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Evansville State Hospital?
All active and historical solicitations from Evansville State Hospital are tracked and searchable. As a public hospital agency, Evansville State Hospital regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 28, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - IVOSB Commitment Form, Attachment D - Cost Proposal, Attachment E - Business Proposal, Attachment F - Technical Proposal, Attachment H - Reference Form, Attachment J - Attestation Form,. Review the full document from Evansville State Hospital for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Indianapolis, IN. Review the full solicitation for detailed scope requirements.