Illinois Office of the Secretary of State Howlett Cafeteria Cleaning RFQ - 26-350SOS-PHYSE-B-50556 (2025)
Illinois Office of the Secretary of State | State of IllinoisState · Springfield, IL- Due
- Dec 31, 2025
- Deadline passed
- Posted
- Dec 22, 2025
- Duration
- 1 months
- Primary contact
- Katie Speck
- (000) 000-0000
The 30-second brief
The Illinois Office of the Secretary of State is seeking bids for a deep cleaning of the cafeteria located at 501 S 2nd Street, Springfield, IL 62756. The work includes degreasing and scrubbing all accessible floors, baseboards, corners, edges, and under free-standing equipment with pH neutral disinfectant cleaner in the seating area, cooking line, and rear prep area. All stainless equipment, including shelving, sinks, grill, grill table, and food storage coolers and freezers, must be degreased and wiped, ensuring all cleaning is food grade ready. A mandatory pre-bid meeting is scheduled for December 29, 2025, at 9:00 AM at 501 S 2nd Street, Room 037, Springfield, IL 62756. Bids are due by December 31, 2025, at 2:00 PM.
Deep cleaning of cafeteria including floors, Baseboards, Seating area, Cooking line, Rear prep area, And stainless equipment such as shelving, Sinks, Grills, And food storage coolers
Lowest responsive and responsible bid
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Summary
The Illinois Office of the Secretary of State is seeking bids for a deep cleaning of the cafeteria located at 501 S 2nd Street, Springfield, IL 62756.
The work includes degreasing and scrubbing all accessible floors, baseboards, corners, edges, and under free-standing equipment with pH neutral disinfectant cleaner in the seating area, cooking line, and rear prep area. All stainless equipment, including shelving, sinks, grill, grill table, and food storage coolers and freezers, must be degreased and wiped, ensuring all cleaning is food grade ready. A mandatory pre-bid meeting is scheduled for December 29, 2025, at 9:00 AM at 501 S 2nd Street, Room 037, Springfield, IL 62756. Bids are due by December 31, 2025, at 2:00 PM.
EVALUATION CRITERIA
Lowest responsive and responsible bid
REQUIRED DELIVERABLES
9- Deep cleaning of cafeteria including floors
- Baseboards
- Seating area
- Cooking line
- Rear prep area
- Stainless equipment such as shelving
- Sinks
- Grills
- Food storage coolers
REQUIRED ATTACHMENTS
Price proposal, completed forms and signature areas
- Submit to
- ILSOS Physical Services - Winchester Warehouse, 3701 Winchester Road, Springfield, IL 62707 or via BidBuy
- Scope location
- Springfield, IL
- Reported agency
- Illinois Office of the Secretary of State
Questions about this RFQ
How do I respond to this RFQ from Illinois Office of the Secretary of State | State of Illinois?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 31, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: ILSOS Physical Services - Winchester Warehouse, 3701 Winchester Road, Springfield, IL 62707 or via BidBuy. For questions, contact Katie Speck.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Illinois Office of the Secretary of State | State of Illinois in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Katie Speck at (000) 000-0000. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Deep cleaning of cafeteria including floors, Baseboards, Seating area, Cooking line, Rear prep area, And stainless equipment such as shelving, Sinks, Grills, And food storage coolers. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bid" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Illinois Office of the Secretary of State | State of Illinois?
All active and historical solicitations from Illinois Office of the Secretary of State | State of Illinois are tracked and searchable. As a state agency, Illinois Office of the Secretary of State | State of Illinois regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 months. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Price proposal, completed forms and signature areas. Review the full document from Illinois Office of the Secretary of State | State of Illinois for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, IL. Review the full solicitation for detailed scope requirements.