Illinois Office of the Secretary of State Box Truck Rental for Chicago Auto Show Bid - 26-350SOS-PHYSE-B-50802
Illinois Office of the Secretary of State | State of IllinoisState · Springfield, IL- Due
- Jan 26, 2026
- Deadline passed
- Posted
- Jan 21, 2026
- Primary contact
- Katie Speck
- (000) 000-0000
The 30-second brief
The Illinois Office of the Secretary of State is seeking competitive bids for the rental of two (2) 26-foot Class C straight box trucks to support operations at the Chicago Auto Show. The contract includes two specific rental periods: January 26 to January 30, 2026, and February 13 to February 20, 2026. Trucks must be available for pickup and drop-off within a 20-mile radius of Villa Park, Illinois, with an estimated total expected mileage of 1,000 miles. Bids are due by January 26, 2026, and award will be made to the lowest responsive and responsible bidder.
Rental of two (2) 26' Class C Box Trucks (Rental Period #1: 1/26/26 – 1/30/26; Rental Period #2: 2/13/26 – 2/20/26); Mileage Fee (1, 000 miles)
Lowest price
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Summary
The Illinois Office of the Secretary of State is seeking competitive bids for the rental of two (2) 26-foot Class C straight box trucks to support operations at the Chicago Auto Show.
The contract includes two specific rental periods: January 26 to January 30, 2026, and February 13 to February 20, 2026. Trucks must be available for pickup and drop-off within a 20-mile radius of Villa Park, Illinois, with an estimated total expected mileage of 1,000 miles. Bids are due by January 26, 2026, and award will be made to the lowest responsive and responsible bidder.
EVALUATION CRITERIA
Lowest price
REQUIRED DELIVERABLES
3- Rental of two (2) 26' Class C Box Trucks (Rental Period #1: 1/26/26 – 1/30/26
- Rental Period #2: 2/13/26 – 2/20/26)
- Mileage Fee (1, 000 miles)
REQUIRED ATTACHMENTS
3- Price proposal
- Completed forms and signature areas
- W-9
- Submit to
- ILSOS Physical Services - Winchester Warehouse 3701 Winchester Road Springfield, IL 62707 / BidBuy
- Scope location
- Villa Park, IL
- Reported agency
- Illinois Office of the Secretary of State
Questions about this BID
How do I respond to this Bid from Illinois Office of the Secretary of State | State of Illinois?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: ILSOS Physical Services - Winchester Warehouse 3701 Winchester Road Springfield, IL 62707 / BidBuy. For questions, contact Katie Speck.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Illinois Office of the Secretary of State | State of Illinois in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Katie Speck at (000) 000-0000. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Rental of two (2) 26' Class C Box Trucks (Rental Period #1: 1/26/26 – 1/30/26; Rental Period #2: 2/13/26 – 2/20/26); Mileage Fee (1, 000 miles). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Illinois Office of the Secretary of State | State of Illinois?
All active and historical solicitations from Illinois Office of the Secretary of State | State of Illinois are tracked and searchable. As a state agency, Illinois Office of the Secretary of State | State of Illinois regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Price proposal, completed forms and signature areas, W-9. Review the full document from Illinois Office of the Secretary of State | State of Illinois for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Villa Park, IL. Review the full solicitation for detailed scope requirements.