Illinois Department of Corrections - HVACR Services for Repair and Maintenance - 27-426DOC-MENAR-B-53586 (2026)
Illinois Department of Corrections | State of IllinoisState · Springfield, IL- Due
- Aug 31, 2026
- Deadline passed
- Posted
- Aug 18, 2026
- Contract term
- 1 year
- Primary contact
- Jennifer Alvis
- (618) 826-5071
The 30-second brief
The Illinois Department of Corrections is seeking a qualified and licensed HVACR vendor to provide routine repair, preventative maintenance, and emergency services for heating, venting, air conditioning, and refrigeration systems at the Menard Correctional Center. The scope of work includes maintaining over 125 HVACR units, coolers, freezers, and ice machines, utilizing OEM parts, performing diagnostic and repair tasks including Freon leak detection, thermostat and electrical control regulation, compressor repair, and wiring replacements. Bids are due by August 31, 2026, at 10:00 a.m. and must be submitted via BidBuy or email to the solicitation contact. The contract includes an initial one-year term with pricing based on estimated material costs and hourly or service rates.
Lowest price
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Summary
The Illinois Department of Corrections is seeking a qualified and licensed HVACR vendor to provide routine repair, preventative maintenance, and emergency services for heating, venting, air conditioning, and refrigeration systems at the Menard Correctional Center.
The scope of work includes maintaining over 125 HVACR units, coolers, freezers, and ice machines, utilizing OEM parts, performing diagnostic and repair tasks including Freon leak detection, thermostat and electrical control regulation, compressor repair, and wiring replacements. Bids are due by August 31, 2026, at 10:00 a.m. and must be submitted via BidBuy or email to the solicitation contact. The contract includes an initial one-year term with pricing based on estimated material costs and hourly or service rates.
EVALUATION CRITERIA
Lowest price
- Submit to
- IDOC Contract Menard Correctional Center 711 Kaskaskia Street Menard, IL 62259 / BidBuy / email to [email protected]
- Scope location
- Menard, IL
- Reported agency
- State of Illinois
Questions about this QUOTE
How do I respond to this Quote from Illinois Department of Corrections | State of Illinois?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 31, 2026. Submissions should be delivered to: IDOC Contract Menard Correctional Center 711 Kaskaskia Street Menard, IL 62259 / BidBuy / email to [email protected]. For questions, contact Jennifer Alvis.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Illinois Department of Corrections | State of Illinois in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Alvis at (618) 826-5071. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Illinois Department of Corrections | State of Illinois?
All active and historical solicitations from Illinois Department of Corrections | State of Illinois are tracked and searchable. As a state agency, Illinois Department of Corrections | State of Illinois regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Illinois Department of Corrections | State of Illinois for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Menard, IL. Review the full solicitation for detailed scope requirements.