Hutchinson County Asphalt Road Oil Specifications Bid Document 2026
Hutchinson CountyCounty · Hutchinson County, SD- Due
- Feb 10, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Diane Hoffman
The 30-second brief
Hutchinson County is soliciting sealed bids for a one-year fixed-price contract for asphalt road oil. The procurement includes specific materials: MC-70, CRS-2P, and CSS-1H, all of which must meet the South Dakota Standard Specifications for Road and Bridges, 2015 Edition. The contract requires delivery via bulk transport in volumes of approximately 6,000 gallons to any point within Hutchinson County. Deliveries are restricted to the hours of 7:00 AM to 4:30 PM, with a 2.5-hour unloading window before demurrage fees apply. Sealed bids will be opened and read aloud on February 10, 2026, at 1:30 PM in the Commission Chambers in Olivet, South Dakota.
Certificate of Compliance, Bid Form
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Summary
Hutchinson County is soliciting sealed bids for a one-year fixed-price contract for asphalt road oil.
The procurement includes specific materials: MC-70, CRS-2P, and CSS-1H, all of which must meet the South Dakota Standard Specifications for Road and Bridges, 2015 Edition. The contract requires delivery via bulk transport in volumes of approximately 6,000 gallons to any point within Hutchinson County. Deliveries are restricted to the hours of 7:00 AM to 4:30 PM, with a 2.5-hour unloading window before demurrage fees apply. Sealed bids will be opened and read aloud on February 10, 2026, at 1:30 PM in the Commission Chambers in Olivet, South Dakota.
REQUIRED DELIVERABLES
Certificate of Compliance, Bid Form
REQUIRED ATTACHMENTS
Attachment I
- Submit to
- Commission Chambers, Hutchinson County, 201 W. Mentor St., Olivet, South Dakota
- Scope location
- Hutchinson County, SD
Questions about this BID
How do I respond to this Bid from Hutchinson County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Commission Chambers, Hutchinson County, 201 W. Mentor St., Olivet, South Dakota. For questions, contact Diane Hoffman.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Hutchinson County in SD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Diane Hoffman. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Certificate of Compliance, Bid Form. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Hutchinson County?
All active and historical solicitations from Hutchinson County are tracked and searchable. As a county agency, Hutchinson County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment I. Review the full document from Hutchinson County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hutchinson County, SD. Review the full solicitation for detailed scope requirements.