Humble Independent School District - Awards, Custom and Promotional Items - RFP 2026-106G (2026)
Humble Independent School DistrictSchool · Humble, TX- Due
- Nov 23, 2026
- 20 days left
- Posted
- Sep 21, 2026
- Contract term
- 2 years
- Primary contact
- Jennifer Garcia
- (281) 641-8493
The 30-second brief
Humble Independent School District is requesting proposals for awards, custom and promotional items on a recurring basis to establish a pool of approved vendors for district-wide events, student recognition initiatives, and athletic competitions. Required items and services include medals, plaques, trophies, achievement awards, honor roll and perfect attendance items, backpacks, bags, jugs, yard signs, embroidery, engraving, and laser services. This is a rolling proposal with a final response deadline of November 23, 2026, and a final submission date of March 31, 2028, to be considered for contract terms effective through June 30, 2028. Vendors must submit customer references, a Form 1295 Certificate of Interested Parties, updated W-9, catalog/brochure, and an asbestos short-term worker notification form. Evaluation criteria prioritize purchase price and discount offered (30 points), extent to which goods/services meet district needs (15 points), vendor reputation (10 points), quality of goods/services (10 points), past relationship (10 points), and long-term cost (10 points).
Awards (medals, Plaques, Trophies), Recognition Items (achievement awards, Honor roll, Perfect attendance), Custom and Promotional Items (backpacks, Bags, Jugs), Embroidery, Engraving and Laser Services, Yard Signs
Purchase Price - Discount Offered 30 points, Extent to which the goods or services meet the district's needs 15 points, Reputation of the vendor and vendor's goods or services 10 points, Quality of the vendor's goods or services 10 points, Vendor's past relationship with the district 10 points, Total long-term cost to the district to acquire goods and services 10 points, Any other relevant factor specifically listed (Services included in Scope 5 points, Catalog/brochure provided 5 points, Agreement to PO & Payment terms 5 points) 15 points
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Summary
Humble Independent School District is requesting proposals for awards, custom and promotional items on a recurring basis to establish a pool of approved vendors for district-wide events, student recognition initiatives, and athletic competitions.
Required items and services include medals, plaques, trophies, achievement awards, honor roll and perfect attendance items, backpacks, bags, jugs, yard signs, embroidery, engraving, and laser services. This is a rolling proposal with a final response deadline of November 23, 2026, and a final submission date of March 31, 2028, to be considered for contract terms effective through June 30, 2028. Vendors must submit customer references, a Form 1295 Certificate of Interested Parties, updated W-9, catalog/brochure, and an asbestos short-term worker notification form. Evaluation criteria prioritize purchase price and discount offered (30 points), extent to which goods/services meet district needs (15 points), vendor reputation (10 points), quality of goods/services (10 points), past relationship (10 points), and long-term cost (10 points).
EVALUATION CRITERIA
Purchase Price - Discount Offered 30 points, Extent to which the goods or services meet the district's needs 15 points, Reputation of the vendor and vendor's goods or services 10 points, Quality of the vendor's goods or services 10 points, Vendor's past relationship with the district 10 points, Total long-term cost to the district to acquire goods and services 10 points, Any other relevant factor specifically listed (Services included in Scope 5 points, Catalog/brochure provided 5 points, Agreement to PO & Payment terms 5 points) 15 points
REQUIRED DELIVERABLES
6- Awards (medals, Plaques, Trophies)
- Recognition Items (achievement awards, Honor roll, Perfect attendance)
- Custom and Promotional Items (backpacks, Bags, Jugs)
- Embroidery
- Engraving and Laser Services
- Yard Signs
REQUIRED ATTACHMENTS
6- FORM 1295
- UPDATED W9
- CATALOG / BROCHURE ATTACHMENT
- ASBESTOS SHORT TERM WORKER NOTIFICATION
- PRICING LIST
- REFERENCE INSTRUCTIONS
- Submit to
- https://humbleisd.ionwave.net
- Duration
- 20 months
- Scope location
- Humble, TX
Questions about this RFP
How do I respond to this RFP from Humble Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://humbleisd.ionwave.net. For questions, contact Jennifer Garcia.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Humble Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Garcia at (281) 641-8493. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Awards (medals, Plaques, Trophies), Recognition Items (achievement awards, Honor roll, Perfect attendance), Custom and Promotional Items (backpacks, Bags, Jugs), Embroidery, Engraving and Laser Services, Yard Signs. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase Price - Discount Offered 30 points, Extent to which the goods or services meet the district's needs 15 points, Reputation of the vendor and vendor's goods or services 10 points, Quality of th..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Humble Independent School District?
All active and historical solicitations from Humble Independent School District are tracked and searchable. As a school agency, Humble Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: FORM 1295, UPDATED W9, CATALOG / BROCHURE ATTACHMENT, ASBESTOS SHORT TERM WORKER NOTIFICATION, PRICING LIST, REFERENCE INSTRUCTIONS. Review the full document from Humble Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Humble, TX. Review the full solicitation for detailed scope requirements.