Humble Independent School District - Photography and Videography Services - RFP 2025-107H (2026)
Humble Independent School DistrictSchool · Humble, TX- Due
- Dec 9, 2026
- 54 days left
- Posted
- Oct 5, 2026
- Primary contact
- Jennifer Garcia
- (281) 641-8493
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THE 30-SECOND BRIEF
Humble Independent School District is requesting proposals for photography and videography services on a recurring or rolling basis across forty-seven campuses serving approximately 48,000 students in grades K-12. The scope encompasses senior portraits, individual and group pictures, class pictures, special event photography (band, choir, clubs, dances, proms), athletic portraits and team pictures, photo booths, 360 photo/video booths, and panoramic photographs of graduating classes. Vendors will be reviewed and awarded throughout the term to be placed on an approved vendor list, with March 31, 2027 as the final response deadline and contracts effective through June 30, 2027. Proposals must be submitted via the Humble ISD Ion Wave online bidding portal by December 9, 2026 at 2:00 PM CT. Questions must be submitted via the online portal by December 2, 2026. Required deliverables include complimentary color photographs for school records, minimum class pictures, risers, and background materials. Evaluation criteria include purchase price (30 points), vendor reputation (10 points), goods/services quality (10 points), meeting district needs (10 points), past relationship (10 points), long-term cost (10 points), and other specified factors including scope adherence, catalog/pricing submission, and PO/payment terms agreement (20 points).
Senior Portraits and Individual Pictures, Class Group Pictures, Special Event Photography, Athletic Portraits and Team Pictures, Panoramic Photograph of Graduating Class/Groups
Purchase Price (30 points), Reputation of the vendor and vendor’s goods or services (10 points), Quality of the vendor’s goods or services (10 points), Extent to which the goods or services meet the district’s needs (10 points), Vendor’s past relationship with the district (10 points), Total long-term cost to the district to acquire goods and services (10 points), Any other relevant factor specifically listed in the request for the bids or proposals (20 points)
SUMMARY
Humble Independent School District is requesting proposals for photography and videography services on a recurring or rolling basis across forty-seven campuses serving approximately 48,000 students in grades K-12.
The scope encompasses senior portraits, individual and group pictures, class pictures, special event photography (band, choir, clubs, dances, proms), athletic portraits and team pictures, photo booths, 360 photo/video booths, and panoramic photographs of graduating classes. Vendors will be reviewed and awarded throughout the term to be placed on an approved vendor list, with March 31, 2027 as the final response deadline and contracts effective through June 30, 2027. Proposals must be submitted via the Humble ISD Ion Wave online bidding portal by December 9, 2026 at 2:00 PM CT. Questions must be submitted via the online portal by December 2, 2026. Required deliverables include complimentary color photographs for school records, minimum class pictures, risers, and background materials. Evaluation criteria include purchase price (30 points), vendor reputation (10 points), goods/services quality (10 points), meeting district needs (10 points), past relationship (10 points), long-term cost (10 points), and other specified factors including scope adherence, catalog/pricing submission, and PO/payment terms agreement (20 points).
EVALUATION CRITERIA
Purchase Price (30 points), Reputation of the vendor and vendor’s goods or services (10 points), Quality of the vendor’s goods or services (10 points), Extent to which the goods or services meet the district’s needs (10 points), Vendor’s past relationship with the district (10 points), Total long-term cost to the district to acquire goods and services (10 points), Any other relevant factor specifically listed in the request for the bids or proposals (20 points)
REQUIRED DELIVERABLES
5- Senior Portraits and Individual Pictures
- Class Group Pictures
- Special Event Photography
- Athletic Portraits and Team Pictures
- Panoramic Photograph of Graduating Class/Groups
REQUIRED ATTACHMENTS
3- FORM 1295
- CATALOG / BROCHURE ATTACHMENT
- FORM W9
- Submit to
- https://humbleisd.ionwave.net
- Scope location
- Humble, TX
Questions about this RFP
How do I respond to this RFP from Humble Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://humbleisd.ionwave.net. For questions, contact Jennifer Garcia.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Humble Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Garcia at (281) 641-8493. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Senior Portraits and Individual Pictures, Class Group Pictures, Special Event Photography, Athletic Portraits and Team Pictures, Panoramic Photograph of Graduating Class/Groups. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase Price (30 points), Reputation of the vendor and vendor’s goods or services (10 points), Quality of the vendor’s goods or services (10 points), Extent to which the goods or services meet the d..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Humble Independent School District?
All active and historical solicitations from Humble Independent School District are tracked and searchable. As a school agency, Humble Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: FORM 1295, CATALOG / BROCHURE ATTACHMENT, FORM W9. Review the full document from Humble Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Humble, TX. Review the full solicitation for detailed scope requirements.