HOPE Community Academy - Student Transportation Services RFP 2026-2027
Hope Community Academy ElementarySchool · Saint Paul, MN- Due
- Apr 15, 2026
- Deadline passed
- Posted
- Mar 19, 2026
- Contract term
- 5 years
- Primary contact
- Kevin Xiong
- (651) 796-4500
The 30-second brief
HOPE Community Academy is seeking proposals from fully licensed, experienced, and qualified transportation companies to provide student busing transportation services for the 2026-2027 school year (SY 2027), with the potential for contract renewal for up to five total years. Services required include daily transportation from student home to school and school to home with door-to-door stops for PreK-3 and corner stops for grades 4-12, special education transportation, field trips, and athletic and extracurricular activities including afterschool programs. The service area covers Saint Paul and all Minnesota metro communities within a 25-mile radius of the school. Proposals are due by April 15, 2026, at 4:30 pm CST, submitted via email to [email protected], [email protected], and [email protected], or via sealed mail to 720 Payne Avenue, Saint Paul, MN 55130. A pre-proposal on-site presentation and Q&A session is scheduled for March 27, 2026, and written questions are due by April 5, 2026.
Daily transportation from student home to school and school to home, Special education transportation, Field trips, Athletic/extracurricular activities including afterschool programs
Pricing (Competitiveness and clarity across all bid contents), 25 points; Experience & References (School transportation track record), 20 points; Safety & Training Programs (Driver training, student safety, emergency procedures), 15 points; Fleet Capacity & Scalability (Ability to serve 950+ students and scale), 15 points; Implementation Plan & Readiness (Timeline, dry runs, contingency planning), 10 points; Technology (GPS, cameras, communications, routing tools), 10 points; Financial Stability (Audited financials, line of credit, bonding), 5 points
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Summary
HOPE Community Academy is seeking proposals from fully licensed, experienced, and qualified transportation companies to provide student busing transportation services for the 2026-2027 school year (SY 2027), with the potential for contract renewal for up to five total years.
Services required include daily transportation from student home to school and school to home with door-to-door stops for PreK-3 and corner stops for grades 4-12, special education transportation, field trips, and athletic and extracurricular activities including afterschool programs. The service area covers Saint Paul and all Minnesota metro communities within a 25-mile radius of the school. Proposals are due by April 15, 2026, at 4:30 pm CST, submitted via email to [email protected], [email protected], and [email protected], or via sealed mail to 720 Payne Avenue, Saint Paul, MN 55130. A pre-proposal on-site presentation and Q&A session is scheduled for March 27, 2026, and written questions are due by April 5, 2026.
EVALUATION CRITERIA
7- Pricing (Competitiveness and clarity across all bid contents), 25 points
- Experience & References (School transportation track record), 20 points
- Safety & Training Programs (Driver training, student safety, emergency procedures), 15 points
- Fleet Capacity & Scalability (Ability to serve 950+ students and scale), 15 points
- Implementation Plan & Readiness (Timeline, dry runs, contingency planning), 10 points
- Technology (GPS, cameras, communications, routing tools), 10 points
- Financial Stability (Audited financials, line of credit, bonding), 5 points
REQUIRED DELIVERABLES
Daily transportation from student home to school and school to home, Special education transportation, Field trips, Athletic/extracurricular activities including afterschool programs
REQUIRED ATTACHMENTS
6- Proposal – Technical Requirements (all 9 sections)
- Completed Bid Worksheet (Contents 1-4)
- Certificate of Insurance or Declaration Page
- MNDOT & FMCSA Registration and Safety Rating
- Two (2) written reference letters from current school clients
- Financial Stability Documentation
- Submit to
- [email protected], [email protected], [email protected]; 720 Payne Avenue, Saint Paul, MN 55130
- Scope location
- Saint Paul, MN
- Reported agency
- HOPE Community Academy
Questions about this RFP
How do I respond to this RFP from Hope Community Academy Elementary?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], [email protected], [email protected]; 720 Payne Avenue, Saint Paul, MN 55130. For questions, contact Kevin Xiong.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hope Community Academy Elementary in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kevin Xiong at (651) 796-4500. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Daily transportation from student home to school and school to home, Special education transportation, Field trips, Athletic/extracurricular activities including afterschool programs. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing (Competitiveness and clarity across all bid contents), 25 points; Experience & References (School transportation track record), 20 points; Safety & Training Programs (Driver training, student..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hope Community Academy Elementary?
All active and historical solicitations from Hope Community Academy Elementary are tracked and searchable. As a school agency, Hope Community Academy Elementary regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal – Technical Requirements (all 9 sections), Completed Bid Worksheet (Contents 1-4), Certificate of Insurance or Declaration Page, MNDOT & FMCSA Registration and Safety Rating, Two (2) written. Review the full document from Hope Community Academy Elementary for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Saint Paul, MN. Review the full solicitation for detailed scope requirements.