Hidalgo County Head Start Program - Group Medical Insurance - RFP No. 2026-0001-12-01-AT (2026)
Hidalgo CountyCounty · Edinburg, TX- Due
- Sep 17, 2026
- Deadline passed
- Posted
- Sep 2, 2026
- Contract term
- 1 year
- Primary contact
- Olga Garza
- (956) 318-2626 ext 4882
The 30-second brief
Hidalgo County Head Start Program and Community Service Agency request proposals for Group Medical Insurance, pharmacy, and stop-loss coverage for approximately 594 full-time employees, effective January 1, 2027. The scope encompasses fully insured medical plans with HMO/PPO options, level-funded arrangements, claims administration, customer care, and employee education. Submissions are due by September 17, 2026, at 3:00 PM CST via the OpenGov portal or physical delivery to Edinburg, Texas. Evaluation criteria emphasize price, quality of goods and services, response content quality, experience with Texas municipalities, and long-term value.
Price and Overall Cost (30%), Quality and Effectiveness of Vendor's Good & Services (25%), The Overall Content quality of the vendor response to the RFP (25%), Reputation and Experience of Vendor (10%), Long-term Value (10%)
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Summary
Hidalgo County Head Start Program and Community Service Agency request proposals for Group Medical Insurance, pharmacy, and stop-loss coverage for approximately 594 full-time employees, effective January 1, 2027.
The scope encompasses fully insured medical plans with HMO/PPO options, level-funded arrangements, claims administration, customer care, and employee education. Submissions are due by September 17, 2026, at 3:00 PM CST via the OpenGov portal or physical delivery to Edinburg, Texas. Evaluation criteria emphasize price, quality of goods and services, response content quality, experience with Texas municipalities, and long-term value.
EVALUATION CRITERIA
Price and Overall Cost (30%), Quality and Effectiveness of Vendor's Good & Services (25%), The Overall Content quality of the vendor response to the RFP (25%), Reputation and Experience of Vendor (10%), Long-term Value (10%)
REQUIRED ATTACHMENTS
18- Legal Notice Declaration
- Bid Page
- Proof of Insurance
- Insurance Requirement Acknowledgment
- Bid Bond Acknowledgment
- Project Requirements Acknowledgment
- CIQ Form
- Vendor Acknowledgment
- HUB Declaration
- Signed Certification
- Form 1295
- Title VI Appendices
- Byrd Anti-Lobbying Contract Clause
- 2 CFR 200 Certification
- FHWA 1273
- Proposer's Affidavit
- Draft Agreement
- References
- Submit to
- https://procurement.opengov.com/portal/co-hidalgo-tx
- Duration
- 36 months
- Scope location
- Edinburg, TX
Questions about this RFP
How do I respond to this RFP from Hidalgo County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 17, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/co-hidalgo-tx. For questions, contact Olga Garza.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hidalgo County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Olga Garza at (956) 318-2626 ext 4882. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price and Overall Cost (30%), Quality and Effectiveness of Vendor's Good & Services (25%), The Overall Content quality of the vendor response to the RFP (25%), Reputation and Experience of Vendor (10%..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hidalgo County?
All active and historical solicitations from Hidalgo County are tracked and searchable. As a county agency, Hidalgo County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Legal Notice Declaration, Bid Page, Proof of Insurance, Insurance Requirement Acknowledgment, Bid Bond Acknowledgment, Project Requirements Acknowledgment, CIQ Form, Vendor Acknowledgment, HUB Declara. Review the full document from Hidalgo County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Edinburg, TX. Review the full solicitation for detailed scope requirements.