Hermitage School District Digital Copiers/Printers RFP
Hermitage SDSchool · Hermitage, PA- Due
- Feb 5, 2026
- Deadline passed
- Posted
- Jan 26, 2024
- Contract term
- 5 years
- Primary contact
- Monique Horvath
- 724-981-8750 ext. 6201
The 30-second brief
Hermitage School District seeks proposals for the lease of twelve (12) digital copiers/printers and print management software. The lease term is five (5) years, with an alternate proposal for a four (4) year term. Proposals are due by February 5, 2026.
Digital Copiers/Printers and Print Management Software.
Cost, Guaranteed Service Time, Satisfaction of Specification and Requirements, Reputation of Equipment Manufacturer, References and number of years in business.
Hear what Hermitage SD plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Hermitage School District seeks proposals for the lease of twelve (12) digital copiers/printers and print management software. The lease term is five (5) years, with an alternate proposal for a four (4) year term. Proposals are due by February 5, 2026.
EVALUATION CRITERIA
5- Cost
- Guaranteed Service Time
- Satisfaction of Specification and Requirements
- Reputation of Equipment Manufacturer
- References and number of years in business
REQUIRED DELIVERABLES
Digital Copiers/Printers and Print Management Software.
REQUIRED ATTACHMENTS
5- Exhibit A
- Brochures/Literature of all equipment
- Request for Proposal Response Sheet
- Statement of Policy
- Non-Collusion Statement and Indemnification Agreement
- Submit to
- Hermitage School District Business Office, 411 North Hermitage Road, Hermitage, PA 16148
- Duration
- 48 months
- Scope location
- Hermitage School District buildings
- Reported agency
- Hermitage School District
Questions about this RFP
How do I respond to this RFP from Hermitage SD?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Hermitage School District Business Office, 411 North Hermitage Road, Hermitage, PA 16148. For questions, contact Monique Horvath.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hermitage SD in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Monique Horvath at 724-981-8750 ext. 6201. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Digital Copiers/Printers and Print Management Software.. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, Guaranteed Service Time, Satisfaction of Specification and Requirements, Reputation of Equipment Manufacturer, References and number of years in business." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hermitage SD?
All active and historical solicitations from Hermitage SD are tracked and searchable. As a school agency, Hermitage SD regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Brochures/Literature of all equipment, Request for Proposal Response Sheet, Statement of Policy, Non-Collusion Statement and Indemnification Agreement.. Review the full document from Hermitage SD for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hermitage School District buildings. Review the full solicitation for detailed scope requirements.