Hays Unified School District 489 - Network-Based Public Address, Paging, Bell and Emergency Notification System - RFP-2026-0005
Hays Unified School District 489School · Hays, KS- Due
- Sep 16, 2026
- Deadline passed
- Posted
- Sep 10, 2026
- Primary contact
- Scott Summers
- (785) 623-2400
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Summary
Hays Unified School District 489 is requesting proposals for the design, furnishing, installation, configuration, testing, training, and support of an IP-based public address, paging, bell, and emergency notification system.
The project involves replacing and supplementing existing traditional analog public-address systems with a modern network-based audio platform utilizing the District's Ethernet infrastructure at O’Loughlin and Felten Elementary Schools. The system will provide reliable and intelligible voice communication throughout classrooms, offices, corridors, common areas, gymnasiums, cafeterias, and outdoor areas. Proposals are due by September 16, 2026.
- Submit to
- [email protected]
- Scope location
- Kansas, KS
Questions about this RFP
How do I respond to this RFP from Hays Unified School District 489?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 16, 2026. Submissions should be delivered to: [email protected]. For questions, contact Scott Summers.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hays Unified School District 489 in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Scott Summers at (785) 623-2400. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from Hays Unified School District 489?
All active and historical solicitations from Hays Unified School District 489 are tracked and searchable. As a school agency, Hays Unified School District 489 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Hays Unified School District 489 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kansas, KS. Review the full solicitation for detailed scope requirements.