Unified School District 489 Hays Kansas Request for Bids 2026
Hays Unified School District 489School · Hays, KS- Due
- Jan 1, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Ron Wilson
- (785) 623-2400
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Summary
Unified School District 489 (USD 489) in Hays, Kansas, is soliciting sealed bids for various categories for the upcoming fiscal year.
The solicitation requires vendors to submit sealed bids marked 'Bid' to the Rockwell Administration Center. The contract term will be for one fiscal year, with a 30-day written notice termination clause for either party. Requirements include mandatory insurance coverage: Automobile Liability ($500,000), Comprehensive General Liability ($1,000,000 aggregate), and Workers Compensation ($100,000/$500,000). The successful vendor will be notified within a few days after approval, and awards are based on the lowest bid meeting specifications. All contracts must include mandatory State of Kansas contractual provisions (Form DA-146a).
REQUIRED ATTACHMENTS
3- Bid sheet
- Certificate of insurance
- Form DA-146a
- Submit to
- 323 W. 12th Street, Hays, KS 67601-3893
- Scope location
- Hays, KS
- Reported agency
- Unified School District 489
Questions about this BID
How do I respond to this Bid from Hays Unified School District 489?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 1, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 323 W. 12th Street, Hays, KS 67601-3893. For questions, contact Ron Wilson.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Hays Unified School District 489 in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ron Wilson at (785) 623-2400. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from Hays Unified School District 489?
All active and historical solicitations from Hays Unified School District 489 are tracked and searchable. As a school agency, Hays Unified School District 489 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid sheet, certificate of insurance, Form DA-146a. Review the full document from Hays Unified School District 489 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hays, KS. Review the full solicitation for detailed scope requirements.