Harbor Bay Community Development District Exterior Landscape Maintenance Services RFP 2022
Harbor Bay Community Development District (CDD)Special District · Tampa, FL- Due
- Dec 23, 2022
- Deadline passed
- Posted
- Nov 28, 2022
- Contract term
- 3 years
- Primary contact
- Jordan Lansford
- (813) 344-4844 ext 106
The 30-second brief
The Harbor Bay Community Development District is soliciting proposals for comprehensive exterior landscape maintenance services. The scope of work includes turfgrass management (mowing, fertilization, weed/pest control), irrigation system maintenance and management, and care for planting beds, trees, and shrubs (pruning, mulching, seasonal color installation). The contract term is three years with three successive one-year renewal options. A mandatory pre-proposal meeting is scheduled for December 5, 2022, at 2:00 p.m. at the Mirabay Clubhouse in Apollo Beach, FL. Proposals must include proof of five years of experience and evidence of insurability ($2,000,000 per occurrence). Submissions are due by 10:00 a.m. on December 23, 2022.
One original hard copy, One electronic copy on USB flash drive, Proposal Forms (Exhibit B), Contractor Information (Exhibit H), Sworn Statement Regarding Public Entity Crimes, Affidavit of Acknowledgments
Personnel & Equipment (15 points), Experience and Capability (30 points), Understanding Scope of RFP (15 points), Financial Capacity (5 points), Price (35 points)
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Summary
The Harbor Bay Community Development District is soliciting proposals for comprehensive exterior landscape maintenance services.
The scope of work includes turfgrass management (mowing, fertilization, weed/pest control), irrigation system maintenance and management, and care for planting beds, trees, and shrubs (pruning, mulching, seasonal color installation). The contract term is three years with three successive one-year renewal options. A mandatory pre-proposal meeting is scheduled for December 5, 2022, at 2:00 p.m. at the Mirabay Clubhouse in Apollo Beach, FL. Proposals must include proof of five years of experience and evidence of insurability ($2,000,000 per occurrence). Submissions are due by 10:00 a.m. on December 23, 2022.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- One original hard copy
- One electronic copy on USB flash drive
- Proposal Forms (Exhibit B)
- Contractor Information (Exhibit H)
- Sworn Statement Regarding Public Entity Crimes
- Affidavit of Acknowledgments
REQUIRED STAFFING
7- Submit to
- 4530 Eagle Falls Place, Tampa, FL 33619
- Scope location
- Apollo Beach, FL
- Reported agency
- Harbor Bay Community Development District
Questions about this RFP
How do I respond to this RFP from Harbor Bay Community Development District (CDD)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 23, 2022. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 4530 Eagle Falls Place, Tampa, FL 33619. For questions, contact Jordan Lansford.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Harbor Bay Community Development District (CDD) in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jordan Lansford at (813) 344-4844 ext 106. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Qualified Supervisor, Competent Supervisor, Arborist, Laborer, Front end loader operator, Bobcat operator, Open Box Truck operator. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: One original hard copy, One electronic copy on USB flash drive, Proposal Forms (Exhibit B), Contractor Information (Exhibit H), Sworn Statement Regarding Public Entity Crimes, Affidavit of Acknowledgments. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Personnel & Equipment (15 points), Experience and Capability (30 points), Understanding Scope of RFP (15 points), Financial Capacity (5 points), Price (35 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Harbor Bay Community Development District (CDD)?
All active and historical solicitations from Harbor Bay Community Development District (CDD) are tracked and searchable. As a special district agency, Harbor Bay Community Development District (CDD) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Harbor Bay Community Development District (CDD) for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Apollo Beach, FL. Review the full solicitation for detailed scope requirements.