Gallatin County Rest Home Air Conditioning Installation Bid 2026
Gallatin CountyCounty · Bozeman, MT- Due
- Apr 10, 2026
- Deadline passed
- Posted
- Mar 20, 2026
- Primary contact
- Darcel Vaughn
The 30-second brief
Gallatin County is inviting competitive sealed bids for the installation of air conditioning systems within the hallways and central dining area of the Gallatin Rest Home, a 24-hour skilled nursing facility in Bozeman, Montana. The scope of work includes the provision of all labor, materials, and equipment necessary for the complete installation of AC units as specified in the Electrical and Mechanical Project Notes, coordination with facility management for healthcare ventilation codes, and adherence to safety standards including infection control and dust management. Bidders must provide a 10% bid bond, proof of insurance, and references from previous commercial or healthcare projects. A mandatory site visit is scheduled for March 30, 2026, at 9:00 AM. Bids are due by 12:00 PM on April 10, 2026, with substantial completion required by July 17, 2026.
Cover Letter, Binding Offer, License, Insurance Certificate, References, Warranty terms, Bid Bond, Exhibit A, Exhibit B
Lowest responsible bidder based on financial capability, integrity, information supply, and past performance
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Summary
Gallatin County is inviting competitive sealed bids for the installation of air conditioning systems within the hallways and central dining area of the Gallatin Rest Home, a 24-hour skilled nursing facility in Bozeman, Montana.
The scope of work includes the provision of all labor, materials, and equipment necessary for the complete installation of AC units as specified in the Electrical and Mechanical Project Notes, coordination with facility management for healthcare ventilation codes, and adherence to safety standards including infection control and dust management. Bidders must provide a 10% bid bond, proof of insurance, and references from previous commercial or healthcare projects. A mandatory site visit is scheduled for March 30, 2026, at 9:00 AM. Bids are due by 12:00 PM on April 10, 2026, with substantial completion required by July 17, 2026.
EVALUATION CRITERIA
4- Lowest responsible bidder based on financial capability
- Integrity
- Information supply
- Past performance
REQUIRED DELIVERABLES
9- Cover Letter
- Binding Offer
- License
- Insurance Certificate
- References
- Warranty terms
- Bid Bond
- Exhibit A
- Exhibit B
REQUIRED ATTACHMENTS
5- Exhibit A
- Exhibit B
- Bid Bond
- Certificate of Insurance
- Business License
- Submit to
- Gallatin County Clerk and Recorder, 311 West Main St, Room 203, Bozeman, MT 59715
- Scope location
- Bozeman, MT
Questions about this BID
How do I respond to this Bid from Gallatin County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Gallatin County Clerk and Recorder, 311 West Main St, Room 203, Bozeman, MT 59715. For questions, contact Darcel Vaughn.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Gallatin County in MT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Darcel Vaughn. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, Binding Offer, License, Insurance Certificate, References, Warranty terms, Bid Bond, Exhibit A, Exhibit B. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder based on financial capability, integrity, information supply, and past performance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Gallatin County?
All active and historical solicitations from Gallatin County are tracked and searchable. As a county agency, Gallatin County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Exhibit B, Bid Bond, Certificate of Insurance, Business License. Review the full document from Gallatin County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bozeman, MT. Review the full solicitation for detailed scope requirements.