Gallatin County Digital Engagement Services for County Planning RFP 2026
Gallatin CountyCounty · Bozeman, MT- Due
- Jul 29, 2026
- Deadline passed
- Posted
- Jun 24, 2026
- Contract term
- 5 years
- Primary contact
- Meghan HazerAlvarez
The 30-second brief
Gallatin County is soliciting proposals for a Digital Community Engagement Platform and supporting services for a 5-year renewable term. Proposals are due by July 29, 2026, at 4:00 PM Mountain Time.
Cover Letter, Exhibit A (Qualifications/Work/Services), Signed Exhibit B (CSP Form), Change Orders, License, Experience, References, Appendix
Site security and accessibility (Required), Exceeding security/accessibility (5), Cost (20), Diversity of engagement tools (20), Usability (20), Utility for staff (20), Seamless transferability (10), Prior positive experience (5)
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Summary
Gallatin County is soliciting proposals for a Digital Community Engagement Platform and supporting services for a 5-year renewable term. Proposals are due by July 29, 2026, at 4:00 PM Mountain Time.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Cover Letter
- Exhibit A (Qualifications/Work/Services)
- Signed Exhibit B (CSP Form)
- Change Orders
- License
- Experience
- References
- Appendix
REQUIRED ATTACHMENTS
5- Exhibit A
- Exhibit B
- Business Certificate
- Licenses
- References
- Submit to
- Gallatin County Clerk and Recorder, 311 West Main, Room 203, Bozeman, MT 59715
- Scope location
- Bozeman, MT
Questions about this RFP
How do I respond to this RFP from Gallatin County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Gallatin County Clerk and Recorder, 311 West Main, Room 203, Bozeman, MT 59715. For questions, contact Meghan HazerAlvarez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Gallatin County in MT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Meghan HazerAlvarez. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, Exhibit A (Qualifications/Work/Services), Signed Exhibit B (CSP Form), Change Orders, License, Experience, References, Appendix. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Site security and accessibility (Required), Exceeding security/accessibility (5), Cost (20), Diversity of engagement tools (20), Usability (20), Utility for staff (20), Seamless transferability (10),..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Gallatin County?
All active and historical solicitations from Gallatin County are tracked and searchable. As a county agency, Gallatin County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Exhibit B, Business Certificate, Licenses, References. Review the full document from Gallatin County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bozeman, MT. Review the full solicitation for detailed scope requirements.