Gallatin County Haynes Pavilion Roof and Insulation Request for Competitive Sealed Proposals 2025
Gallatin CountyCounty · Bozeman, MT- Due
- Nov 3, 2025
- Deadline passed
- Posted
- Oct 10, 2025
- Primary contact
- Caitlin Quisenberry
- (406) 582-3270
The 30-second brief
Gallatin County is soliciting competitive sealed proposals for the functional replacement of the roof and insulation at Haynes Pavilion in Bozeman, MT. The project scope includes providing a comprehensive roofing solution that addresses insulation for an ice rink, gutters, snowbreaks, and aesthetic matching to the Ice Barn (Ressler Arena). Contractors are responsible for delivery, storage, installation, demolition debris disposal, and ensuring integration with the adjacent flat membrane roof. The project must be scheduled around facility operations, including ice arena usage until May 2026 and several scheduled events like the WWSRA Trade Show and Bozeman Renaissance Festival. Requirements include a 10% bid bond, $1.5 million general liability insurance, prevailing wage compliance, and at least three years of documented experience for both manufacturers and installers. Proposals are due November 3, 2025.
Cover Letter, Signed CSP Form, Exhibit A (detailed work/services/goods), Exhibit B, Change Order hourly rates, License/Business Certificate, Bid Bond
Total Project Cost (30), Project Specifications/how well meets the needs (30), Availability to meet Schedule (20), Qualifications/experience (20)
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Summary
Gallatin County is soliciting competitive sealed proposals for the functional replacement of the roof and insulation at Haynes Pavilion in Bozeman, MT. The project scope includes providing a comprehensive roofing solution that addresses insulation for an ice rink, gutters, snowbreaks, and aesthetic matching to the Ice Barn (Ressler Arena).
Contractors are responsible for delivery, storage, installation, demolition debris disposal, and ensuring integration with the adjacent flat membrane roof. The project must be scheduled around facility operations, including ice arena usage until May 2026 and several scheduled events like the WWSRA Trade Show and Bozeman Renaissance Festival. Requirements include a 10% bid bond, $1.5 million general liability insurance, prevailing wage compliance, and at least three years of documented experience for both manufacturers and installers. Proposals are due November 3, 2025.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Cover Letter
- Signed CSP Form
- Exhibit A (detailed work/services/goods)
- Exhibit B
- Change Order hourly rates
- License/Business Certificate
- Bid Bond
REQUIRED ATTACHMENTS
5- Exhibit A
- Exhibit B
- Bid Bond
- License
- Business Certificate
REQUIRED STAFFING
change order work
- Submit to
- Gallatin County Clerk and Recorder, 311 West Main, Room 203, Bozeman, MT 59715
- Scope location
- Bozeman, MT
Questions about this RFP
How do I respond to this RFP from Gallatin County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 3, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Gallatin County Clerk and Recorder, 311 West Main, Room 203, Bozeman, MT 59715. For questions, contact Caitlin Quisenberry.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Gallatin County in MT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Caitlin Quisenberry at (406) 582-3270. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: change order work. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, Signed CSP Form, Exhibit A (detailed work/services/goods), Exhibit B, Change Order hourly rates, License/Business Certificate, Bid Bond. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total Project Cost (30), Project Specifications/how well meets the needs (30), Availability to meet Schedule (20), Qualifications/experience (20)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Gallatin County?
All active and historical solicitations from Gallatin County are tracked and searchable. As a county agency, Gallatin County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Exhibit B, Bid Bond, License, Business Certificate. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Gallatin County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bozeman, MT. Review the full solicitation for detailed scope requirements.