Gallatin County Sheriff’s Office Search and Rescue Community Room Audio/Visual (A/V) RFP 2025
Gallatin CountyCounty · Bozeman, MT- Due
- Dec 1, 2025
- Deadline passed
- Posted
- Nov 3, 2025
- Primary contact
- Matt Boxmeyer
The 30-second brief
Gallatin County is soliciting proposals to design and install a complete stand-alone audio-visual system for the Sheriff’s Search and Rescue training room. The project includes Video over IP, displays, and conferencing capabilities by Dec. 1, 2025.
Cover Letter, CSP Form, Exhibit A, Exhibit B, Change Orders hourly rate, License, References, Warranty terms, Bid Bond, Appendix
Costs (30), Vendor Experience (30), Design / Solution / Schedule (30), References for similar projects (10)
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Summary
Gallatin County is soliciting proposals to design and install a complete stand-alone audio-visual system for the Sheriff’s Search and Rescue training room. The project includes Video over IP, displays, and conferencing capabilities by Dec. 1, 2025.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- Cover Letter
- CSP Form
- Exhibit A
- Exhibit B
- Change Orders hourly rate
- License
- References
- Warranty terms
- Bid Bond
- Appendix
REQUIRED ATTACHMENTS
4- Exhibit A
- Exhibit B
- Bid Bond
- Business License
- Submit to
- Gallatin County Clerk & Recorder, 311 West Main Street. Room 203, Bozeman, MT 59715
- Scope location
- Bozeman, MT
Questions about this RFP
How do I respond to this RFP from Gallatin County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Gallatin County Clerk & Recorder, 311 West Main Street. Room 203, Bozeman, MT 59715. For questions, contact Matt Boxmeyer.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Gallatin County in MT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matt Boxmeyer. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, CSP Form, Exhibit A, Exhibit B, Change Orders hourly rate, License, References, Warranty terms, Bid Bond, Appendix. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Costs (30), Vendor Experience (30), Design / Solution / Schedule (30), References for similar projects (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Gallatin County?
All active and historical solicitations from Gallatin County are tracked and searchable. As a county agency, Gallatin County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Exhibit B, Bid Bond, Business License. Review the full document from Gallatin County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bozeman, MT. Review the full solicitation for detailed scope requirements.