Friends of the Rappahannock - Installation of Landscaping at the Warsaw Gateway - IFB - 2026
Town of WarsawCity · Warsaw, VA- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Sep 17, 2026
- Duration
- 3 months
- Primary contact
- Sarah Dishman
The 30-second brief
The Friends of the Rappahannock (FOR) requests bids from qualified professional contractors to install trees, shrubs, and ground cover at the Warsaw Gateway located along US 360 - Richmond Road in Warsaw, Virginia. The scope of work involves site preparation, sourcing, and installing plant materials including 99 2-inch B&B trees, 184 18-inch or larger shrubs, and 4,750 sq ft of Virginia southern coastal plain riparian mix groundcover in accordance with approved design plans. This federally funded project is subject to Davis-Bacon Act compliance, VDOT standards, Chesapeake Bay Preservation Area regulations, and VA 811 utility notification requirements. Bids are due by October 1, 2026, with questions due by September 24, 2026.
Sourcing and installation of 99 2” B&B trees, 184 >= 18” shrubs, And 4750 SF VA southern coastal plain riparian mix groundcover, Site preparation, Transportation of supplies and materials, Construction schedule, Final site acceptance
Lowest responsive, responsible, and qualified bidder
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Summary
The Friends of the Rappahannock (FOR) requests bids from qualified professional contractors to install trees, shrubs, and ground cover at the Warsaw Gateway located along US 360 - Richmond Road in Warsaw, Virginia.
The scope of work involves site preparation, sourcing, and installing plant materials including 99 2-inch B&B trees, 184 18-inch or larger shrubs, and 4,750 sq ft of Virginia southern coastal plain riparian mix groundcover in accordance with approved design plans. This federally funded project is subject to Davis-Bacon Act compliance, VDOT standards, Chesapeake Bay Preservation Area regulations, and VA 811 utility notification requirements. Bids are due by October 1, 2026, with questions due by September 24, 2026.
EVALUATION CRITERIA
3- Lowest responsive
- Responsible
- Qualified bidder
REQUIRED DELIVERABLES
7- Sourcing and installation of 99 2” B&B trees
- 184 >= 18” shrubs
- 4750 SF VA southern coastal plain riparian mix groundcover
- Site preparation
- Transportation of supplies and materials
- Construction schedule
- Final site acceptance
REQUIRED ATTACHMENTS
3- Bid Form
- Company Information and Past Performance References
- Responsibility Information
- Submit to
- [email protected]
- Scope location
- Warsaw, VA
- Reported agency
- Friends of the Rappahannock
Questions about this BID
How do I respond to this Bid from Town of Warsaw?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Sarah Dishman.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Warsaw in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sarah Dishman. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Sourcing and installation of 99 2” B&B trees, 184 >= 18” shrubs, And 4750 SF VA southern coastal plain riparian mix groundcover, Site preparation, Transportation of supplies and materials, Construction schedule, Final site acceptance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive, responsible, and qualified bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Warsaw?
All active and historical solicitations from Town of Warsaw are tracked and searchable. As a city agency, Town of Warsaw regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Company Information and Past Performance References, Responsibility Information. Review the full document from Town of Warsaw for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Warsaw, VA. Review the full solicitation for detailed scope requirements.