Friends of the Rappahannock - Installation of Landscaping at the Warsaw Gateway - IFB 2026
Town of WarsawCity · Warsaw, VA- Due
- Oct 1, 2026
- Deadline passed
- Posted
- Sep 17, 2026
- Duration
- 3 months
- Primary contact
- Sarah Dishman
The 30-second brief
The Friends of the Rappahannock (FOR) is requesting bids from qualified professional contractors to install plants, trees, shrubs, and ground cover for the Warsaw Gateway project located along US 360 - Richmond Road in Warsaw, VA. The scope includes sourcing and proper installation of 99 2" B&B trees, 184 >= 18" shrubs, and 4750 SF of VA southern coastal plain riparian mix groundcover, along with site preparation, transportation of supplies, permits, traffic control, and compliance with Town of Warsaw and VDOT standards. This federally funded project is subject to Davis-Bacon Act prevailing wage requirements (General Decision Number: DC20260001, Highway Construction). Bids are due by October 1, 2026, with questions due by September 24, 2026. The contract period of performance is through completion of work, no later than December 11, 2026.
99 2" B&B trees, 184 >= 18" shrubs, 4750 SF VA southern coastal plain riparian mix groundcover, Installation of landscaping including site preparation, Transportation of supplies and materials, And all labor, Equipment, And materials required to complete installation in accordance with the design
Lowest responsive, responsible, and qualified bidder whose bid conforms to all material requirements
Hear what Warsaw plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The Friends of the Rappahannock (FOR) is requesting bids from qualified professional contractors to install plants, trees, shrubs, and ground cover for the Warsaw Gateway project located along US 360 - Richmond Road in Warsaw, VA. The scope includes sourcing and proper installation of 99 2" B&B trees, 184 >= 18" shrubs, and 4750 SF of VA southern coastal plain riparian mix groundcover, along with site preparation, transportation of supplies, permits, traffic control, and compliance with Town of Warsaw and VDOT standards.
This federally funded project is subject to Davis-Bacon Act prevailing wage requirements (General Decision Number: DC20260001, Highway Construction). Bids are due by October 1, 2026, with questions due by September 24, 2026. The contract period of performance is through completion of work, no later than December 11, 2026.
EVALUATION CRITERIA
3- Lowest responsive
- Responsible
- Qualified bidder whose bid conforms to all material requirements
REQUIRED DELIVERABLES
99 2" B&B trees, 184 >= 18" shrubs, 4750 SF VA southern coastal plain riparian mix groundcover, Installation of landscaping including site preparation, Transportation of supplies and materials, And all labor, Equipment, And materials required to complete installation in accordance with the design
REQUIRED ATTACHMENTS
3- Bid Form
- Company Information and Past Performance References
- Responsibility Information
- Submit to
- [email protected]
- Scope location
- Warsaw, VA
- Projected sq ft
- 4,750 sq ft
- Reported agency
- Friends of the Rappahannock
Questions about this BID
How do I respond to this Bid from Town of Warsaw?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Sarah Dishman.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Warsaw in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sarah Dishman. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 99 2" B&B trees, 184 >= 18" shrubs, 4750 SF VA southern coastal plain riparian mix groundcover, Installation of landscaping including site preparation, Transportation of supplies and materials, And all labor, Equipment, And materials required to complete installation in accordance with the design. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive, responsible, and qualified bidder whose bid conforms to all material requirements" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Warsaw?
All active and historical solicitations from Town of Warsaw are tracked and searchable. As a city agency, Town of Warsaw regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Company Information and Past Performance References, Responsibility Information. Review the full document from Town of Warsaw for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Warsaw, VA. The total projected area is 4750 sq ft. Review the full solicitation for detailed scope requirements.