Fort Wayne Housing Authority Turnkey Maintenance Services RFP 9.2.26 - 2026
Fort Wayne Housing AuthorityLocal Housing Authority · Fort Wayne, IN- Due
- Sep 28, 2026
- Deadline passed
- Posted
- Sep 2, 2026
- Contract term
- 1 year
The 30-second brief
The Fort Wayne Housing Authority (FWHA) is seeking a professional maintenance contractor to provide turnkey maintenance services across its portfolio in Fort Wayne, Indiana. The scope of work is divided into four categories: Apartment Turnkey / Vacant Unit Services (returning units to rent-ready condition), Apartment Work Orders for occupied and unoccupied units, Common-Area Work Orders (interior and exterior), and After-Hours/On-Call Emergency Maintenance. Contractors must provide labor, tools, equipment, and supervision, while FWHA typically provides materials. The contract is a requirements-type agreement with an initial one-year term and two optional one-year extensions. Evaluation is based on a Best Value method considering experience (25 pts), technical approach (15 pts), capacity/staffing (20 pts), past performance (15 pts), and cost (20 pts). Proposals are due September 28, 2026.
Completed Firm Information Form, Description of experience and qualifications, Technical approach, References, Completed Pricing Sheet
Relevant Experience & Qualifications (25), Technical Approach / Understanding of Scope (15), Capacity & Staffing (20), Past Performance / References (15), Cost (20), Proposal Organization & Completeness (5)
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Summary
The Fort Wayne Housing Authority (FWHA) is seeking a professional maintenance contractor to provide turnkey maintenance services across its portfolio in Fort Wayne, Indiana.
The scope of work is divided into four categories: Apartment Turnkey / Vacant Unit Services (returning units to rent-ready condition), Apartment Work Orders for occupied and unoccupied units, Common-Area Work Orders (interior and exterior), and After-Hours/On-Call Emergency Maintenance. Contractors must provide labor, tools, equipment, and supervision, while FWHA typically provides materials. The contract is a requirements-type agreement with an initial one-year term and two optional one-year extensions. Evaluation is based on a Best Value method considering experience (25 pts), technical approach (15 pts), capacity/staffing (20 pts), past performance (15 pts), and cost (20 pts). Proposals are due September 28, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Completed Firm Information Form
- Description of experience and qualifications
- Technical approach
- References
- Completed Pricing Sheet
REQUIRED ATTACHMENTS
7- Attachment A Property and Unit Breakdown
- Attachment B Bid Sheet
- Attachment C Maintenance Checklist
- Attachment D Firm Information Form
- Attachment E HUD Compliance
- Attachment F Form HUD-52158
- Attachment G Form HUD-5370-C
REQUIRED STAFFING
Maintenance Laborers, Mechanics
- Submit to
- www.fwha.org
- Duration
- 36 months
- Scope location
- Fort Wayne, IN
Questions about this RFP
How do I respond to this RFP from Fort Wayne Housing Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.fwha.org.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Fort Wayne Housing Authority in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Maintenance Laborers, Mechanics. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Completed Firm Information Form, Description of experience and qualifications, Technical approach, References, Completed Pricing Sheet. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant Experience & Qualifications (25), Technical Approach / Understanding of Scope (15), Capacity & Staffing (20), Past Performance / References (15), Cost (20), Proposal Organization & Completene..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Fort Wayne Housing Authority?
All active and historical solicitations from Fort Wayne Housing Authority are tracked and searchable. As a local housing authority agency, Fort Wayne Housing Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A Property and Unit Breakdown, Attachment B Bid Sheet, Attachment C Maintenance Checklist, Attachment D Firm Information Form, Attachment E HUD Compliance, Attachment F Form HUD-52158, Atta. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Fort Wayne Housing Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fort Wayne, IN. Review the full solicitation for detailed scope requirements.