Essex Regional Educational Services Commission IT, Website, and App Design RFP 6-24-2026
Essex Regional Educational Services CommissionSpecial District · Fairfield, NJ- Due
- Jul 15, 2026
- Deadline passed
- Contract term
- 2 years
- Primary contact
- Regina R. Freeland
The 30-second brief
The Essex Regional Educational Services Commission is seeking proposals for IT services, website design, and mobile/web application design for the 2026-2028 school years. Submissions are due July 15, 2026.
Monthly service reports, Incident and request tracking reports, Network and infrastructure documentation, Security and compliance reports, Backup and recovery test results, IT asset inventory updates, Sitemap and website structure planning, Wireframes, Custom UI/UX design, Responsive design, Front-end development, CMS setup, Testing and Quality Assurance, Interactive Prototyping, Developer Handoff
Ability to understand the Board's needs, Proposal of supervising staff, Prior experience of the firm, Cost, Knowledge and Technical Competence, Management Experience and Personnel Qualifications
Hear what Essex Regional Educational Services Commission plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The Essex Regional Educational Services Commission is seeking proposals for IT services, website design, and mobile/web application design for the 2026-2028 school years. Submissions are due July 15, 2026.
EVALUATION CRITERIA
6- Ability to understand the Board's needs
- Proposal of supervising staff
- Prior experience of the firm
- Cost
- Knowledge and Technical Competence
- Management Experience and Personnel Qualifications
REQUIRED DELIVERABLES
15- Monthly service reports
- Incident and request tracking reports
- Network and infrastructure documentation
- Security and compliance reports
- Backup and recovery test results
- IT asset inventory updates
- Sitemap and website structure planning
- Wireframes
- Custom UI/UX design
- Responsive design
- Front-end development
- CMS setup
- Testing and Quality Assurance
- Interactive Prototyping
- Developer Handoff
REQUIRED ATTACHMENTS
12- Bid Proposal form
- Bidder's Affidavit
- Non-Collusion Affidavit
- Disclosure of Ownership Form
- Mandatory Equal Employment Opportunity Notice Acknowledgment
- Certificate of Employee Information Report
- Business Registration Certificate
- Acknowledgement of Corrections Additions or Deletions Form
- Agreement for Payment of Commodity/Service Form
- Insurance Requirement and Acknowledgement Form
- Disclosure of Investment Activities in Iran
- Disclosure of Russian and Belarus
REQUIRED STAFFING
7- Submit to
- 333 Fairfield Road, Fairfield, NJ 07004
- Scope location
- Fairfield, NJ
Questions about this RFP
How do I respond to this RFP from Essex Regional Educational Services Commission?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 333 Fairfield Road, Fairfield, NJ 07004. For questions, contact Regina R. Freeland.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Essex Regional Educational Services Commission in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Regina R. Freeland. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Desktop/Laptop Support, Network Setup & Configuration, Server Maintenance, Software Installation & Updates, Data Backup & Recovery Services, Cybersecurity Monitoring, Remote Technical Support. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Monthly service reports, Incident and request tracking reports, Network and infrastructure documentation, Security and compliance reports, Backup and recovery test results, IT asset inventory updates, Sitemap and website structure planning, Wireframes, Custom UI/UX design, Responsive design, Front-e. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to understand the Board's needs, Proposal of supervising staff, Prior experience of the firm, Cost, Knowledge and Technical Competence, Management Experience and Personnel Qualifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Essex Regional Educational Services Commission?
All active and historical solicitations from Essex Regional Educational Services Commission are tracked and searchable. As a special district agency, Essex Regional Educational Services Commission regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Proposal form, Bidder's Affidavit, Non-Collusion Affidavit, Disclosure of Ownership Form, Mandatory Equal Employment Opportunity Notice Acknowledgment, Certificate of Employee Information Report,. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Essex Regional Educational Services Commission for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fairfield, NJ. Review the full solicitation for detailed scope requirements.