Essex Regional Educational Services Commission - Utilities Audit and Check Recovery Services - 09-02-2026
Essex Regional Educational Services CommissionSpecial District · Fairfield, NJ- Due
- Oct 21, 2026
- Deadline passed
- Posted
- Oct 2, 2026
- Contract term
- 2 years
- Primary contact
- Regina R. Freeland
The 30-second brief
The Essex Regional Educational Services Commission (ERESC) invites sealed proposals for a cooperative purchasing contract covering utilities audit and check recovery services under co-op number CP2001. The scope involves collecting and reviewing utility bills for electricity, natural gas, water, and sewer, verifying billing accuracy, conducting rate and tariff analysis, and performing check recovery services to identify and recover escheated funds from state unclaimed property programs. The contract term is two years with an option to extend for one additional year. Proposals are due by October 21, 2026, at 10:00 AM at 333 Fairfield Road, Fairfield, NJ 07004. Bidders must comply with New Jersey prevailing wage laws, affirmative action, and business registration requirements.
Utility bill audit report, Billing discrepancy log, Utility cost analysis, Savings opportunity summary, Recommendations for rate optimization and operational improvements, Inventory of identified escheated funds, Completed claim packages for each state, Status reports during the engagement, Final recovery summary report, Copies of all claim documentation and correspondence
Lowest responsible, responsive bid
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Summary
The Essex Regional Educational Services Commission (ERESC) invites sealed proposals for a cooperative purchasing contract covering utilities audit and check recovery services under co-op number CP2001.
The scope involves collecting and reviewing utility bills for electricity, natural gas, water, and sewer, verifying billing accuracy, conducting rate and tariff analysis, and performing check recovery services to identify and recover escheated funds from state unclaimed property programs. The contract term is two years with an option to extend for one additional year. Proposals are due by October 21, 2026, at 10:00 AM at 333 Fairfield Road, Fairfield, NJ 07004. Bidders must comply with New Jersey prevailing wage laws, affirmative action, and business registration requirements.
EVALUATION CRITERIA
Lowest responsible, responsive bid
REQUIRED DELIVERABLES
10- Utility bill audit report
- Billing discrepancy log
- Utility cost analysis
- Savings opportunity summary
- Recommendations for rate optimization and operational improvements
- Inventory of identified escheated funds
- Completed claim packages for each state
- Status reports during the engagement
- Final recovery summary report
- Copies of all claim documentation and correspondence
REQUIRED ATTACHMENTS
14- Bid Proposal form
- Bidder’s Affidavit
- Non-Collusion Affidavit
- Disclosure of Ownership Form
- Mandatory Equal Employment Opportunity Notice Acknowledgment
- Copy of Your Certificate of Employee Information Report
- Copy of your Business Registration Certificate
- Acknowledgement of Corrections
- Additions
- Deletions Form
- Agreement for Payment of Commodity/Service Form
- Insurance Requirement and Acknowledgement Form
- Disclosure of Investment Activities in Iran
- Disclosure of Russian and Belarus
- Submit to
- 333 Fairfield Rd, Fairfield, NJ 07004
- Duration
- 36 months
- Scope location
- Fairfield, NJ
Questions about this RFP
How do I respond to this RFP from Essex Regional Educational Services Commission?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 333 Fairfield Rd, Fairfield, NJ 07004. For questions, contact Regina R. Freeland.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Essex Regional Educational Services Commission in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Regina R. Freeland. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Utility bill audit report, Billing discrepancy log, Utility cost analysis, Savings opportunity summary, Recommendations for rate optimization and operational improvements, Inventory of identified escheated funds, Completed claim packages for each state, Status reports during the engagement, Final re. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible, responsive bid" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Essex Regional Educational Services Commission?
All active and historical solicitations from Essex Regional Educational Services Commission are tracked and searchable. As a special district agency, Essex Regional Educational Services Commission regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Proposal form, Bidder’s Affidavit, Non-Collusion Affidavit, Disclosure of Ownership Form, Mandatory Equal Employment Opportunity Notice Acknowledgment, Copy of Your Certificate of Employee Informa. Review the full document from Essex Regional Educational Services Commission for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fairfield, NJ. Review the full solicitation for detailed scope requirements.