Essex Regional Educational Services Commission - Landscaping and Beautification Services - Bid No. 9-09-26 (2026)
Essex Regional Educational Services CommissionSpecial District · Fairfield, NJ- Due
- Oct 21, 2026
- Deadline passed
- Posted
- Oct 2, 2026
- Contract term
- 2 years
- Primary contact
- Regina R. Freeland
The 30-second brief
The Essex Regional Educational Services Commission invites sealed bids for landscaping and beautification improvements under Co-operative Purchasing System ID number CP2001 (Bid No. 9-09-26) for the 2026-2028 school year. Scope of work encompasses site preparation, removal of weeds and debris, grading, soil preparation, installation of trees, shrubs, flowers, ground cover, hardwood mulch, sod or seed installation, irrigation system installation or repair, and decorative hardscape features such as planters, benches, and decorative lighting. All work must comply with local codes, environmental regulations, and industry best practices. The submission deadline is Wednesday, October 21, 2026, at 10:00 AM at 333 Fairfield Road, Fairfield, NJ 07004. The contract term is two years with an option to extend for one additional year. Pricing must include hourly rates and unit prices for topsoil, mulch, sod, shrubs, and trees.
Topsoil, Mulch, Sod, Shrubs, Trees
The ability of understand the Board's needs, Proposal of supervising staff assigned to provide services, Prior experience of the firm, Cost, Other factors if in the best interest of the Board
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Summary
The Essex Regional Educational Services Commission invites sealed bids for landscaping and beautification improvements under Co-operative Purchasing System ID number CP2001 (Bid No. 9-09-26) for the 2026-2028 school year.
Scope of work encompasses site preparation, removal of weeds and debris, grading, soil preparation, installation of trees, shrubs, flowers, ground cover, hardwood mulch, sod or seed installation, irrigation system installation or repair, and decorative hardscape features such as planters, benches, and decorative lighting. All work must comply with local codes, environmental regulations, and industry best practices. The submission deadline is Wednesday, October 21, 2026, at 10:00 AM at 333 Fairfield Road, Fairfield, NJ 07004. The contract term is two years with an option to extend for one additional year. Pricing must include hourly rates and unit prices for topsoil, mulch, sod, shrubs, and trees.
EVALUATION CRITERIA
5- The ability of understand the Board's needs
- Proposal of supervising staff assigned to provide services
- Prior experience of the firm
- Cost
- Other factors if in the best interest of the Board
REQUIRED DELIVERABLES
5- Topsoil
- Mulch
- Sod
- Shrubs
- Trees
REQUIRED ATTACHMENTS
14- Bid Proposal form
- Bidder's Affidavit
- Non-Collusion Affidavit
- Disclosure of Ownership Form
- Mandatory Equal Employment Opportunity Notice Acknowledgment
- Copy of Your Certificate of Employee Information Report
- Copy of your Business Registration Certificate
- Acknowledgement of Corrections
- Additions
- Deletions Form
- Agreement for Payment of Commodity/Service Form
- Insurance Requirement and Acknowledgement Form
- Disclosure of Investment Activities in Iran
- Disclosure of Russian and Belarus
- Submit to
- 333 Fairfield Road, Fairfield, NJ 07004
- Duration
- 12 months
- Scope location
- Fairfield, NJ
Questions about this BID
How do I respond to this Bid from Essex Regional Educational Services Commission?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 333 Fairfield Road, Fairfield, NJ 07004. For questions, contact Regina R. Freeland.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Essex Regional Educational Services Commission in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Regina R. Freeland. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Topsoil, Mulch, Sod, Shrubs, Trees. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "The ability of understand the Board's needs, Proposal of supervising staff assigned to provide services, Prior experience of the firm, Cost, Other factors if in the best interest of the Board" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Essex Regional Educational Services Commission?
All active and historical solicitations from Essex Regional Educational Services Commission are tracked and searchable. As a special district agency, Essex Regional Educational Services Commission regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Proposal form, Bidder's Affidavit, Non-Collusion Affidavit, Disclosure of Ownership Form, Mandatory Equal Employment Opportunity Notice Acknowledgment, Copy of Your Certificate of Employee Informa. Review the full document from Essex Regional Educational Services Commission for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fairfield, NJ. Review the full solicitation for detailed scope requirements.