Escambia County - Cafe Services at the West Florida Public Library - RFP PD 26-27.001 (2026)
Escambia CountyCounty · Pensacola, FL- Due
- Nov 30, 2026
- 19 days left
- Posted
- Nov 3, 2026
- Contract term
- 3 years
- Primary contact
- Alexia Madison-Fountain
- (850) 595-4878
The 30-second brief
Escambia County is seeking proposals for cafe services and food service operations at the West Florida Public Library located at 239 N. Spring St., Pensacola, FL. The successful vendor will provide an appealing, nutritionally sound food program offering hot and cold beverages and food options for library employees and the general public. The contract is a revenue generator for the County based on a percentage of gross sales, with annual sales totaling over $50,000 in the most recent full fiscal year. The initial contract term is 36 months with two optional one-year renewal periods. Proposals are due by November 30, 2026, at 9:30 am, with a question deadline of November 17, 2026. A non-mandatory pre-solicitation meeting and walk-through is scheduled for November 10, 2026.
Past Experience (20%), References (10%), Menu (15%), Quality and Variety of Menu Items (15%), Menu Pricing (15%), Percentage of Gross Sales (25%)
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Summary
Escambia County is seeking proposals for cafe services and food service operations at the West Florida Public Library located at 239 N. Spring St., Pensacola, FL. The successful vendor will provide an appealing, nutritionally sound food program offering hot and cold beverages and food options for library employees and the general public.
The contract is a revenue generator for the County based on a percentage of gross sales, with annual sales totaling over $50,000 in the most recent full fiscal year. The initial contract term is 36 months with two optional one-year renewal periods. Proposals are due by November 30, 2026, at 9:30 am, with a question deadline of November 17, 2026. A non-mandatory pre-solicitation meeting and walk-through is scheduled for November 10, 2026.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Letter of Introduction, Past Experience, References, Menu, Quality and Variety of Menu Items, Suggested Menu Pricing, Percentage of Net Sales Paid to the Board of County Commissioners, Certificate of Insurance or Letter of Insurability, Current W-9, Sworn Statement Pursuant to Section 287.133(3)(A), Florida Statutes on Entity Crimes, Anti Human Trafficking Affidavit - HB7063, Conflict of Interest Form, Drug-Free Workplace Form, Information Sheet for Transactions and Conveyances Corporate Identification, Scrutinized Companies Certification, Certificate of Authority to do Business from the State of Florida (SunBiz)
- Submit to
- https://secure.procurenow.com/portal/escambiacountyfl
- Duration
- 60 months
- Scope location
- Pensacola, FL
Questions about this RFP
How do I respond to this RFP from Escambia County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/escambiacountyfl. For questions, contact Alexia Madison-Fountain.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Escambia County in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alexia Madison-Fountain at (850) 595-4878. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Past Experience (20%), References (10%), Menu (15%), Quality and Variety of Menu Items (15%), Menu Pricing (15%), Percentage of Gross Sales (25%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Escambia County?
All active and historical solicitations from Escambia County are tracked and searchable. As a county agency, Escambia County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Introduction, Past Experience, References, Menu, Quality and Variety of Menu Items, Suggested Menu Pricing, Percentage of Net Sales Paid to the Board of County Commissioners, Certificate of. Review the full document from Escambia County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pensacola, FL. Review the full solicitation for detailed scope requirements.