Ellis County - Hot Mix Asphalt Concrete (HMAC) Request for Bid - 2026-012
Ellis CountyCounty · Waxahachie, TX- Due
- Oct 8, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Contract term
- 1 year
- Primary contact
- E.j. Harbin
- (972) 825-5114
The 30-second brief
Ellis County is seeking sealed bids to establish an annual term contract for the purchase and delivery of Hot Mix Asphalt Concrete Pavement (TxDOT Item 340/341). The material will be used for road construction, maintenance, and various infrastructure projects. The submission deadline is October 8, 2026, at 2:00 PM CT. Bidders must provide proof of insurance, W-9, Form 1295, CIQ form, Job Mix Formula (JMF), and TxDOT plant prequalification.
Dense-Graded Hot Mix Asphalt, TxDOT Item 341, Type A, Type B, Type C, Type D, Type F
The extent to which the Respondent's services meet the County's needs and specification, Experience, qualifications and quality of the Respondent's services, Reputation of Respondent, Any relevant criteria specifically listed in the bid, Cost to the County
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Summary
Ellis County is seeking sealed bids to establish an annual term contract for the purchase and delivery of Hot Mix Asphalt Concrete Pavement (TxDOT Item 340/341).
The material will be used for road construction, maintenance, and various infrastructure projects. The submission deadline is October 8, 2026, at 2:00 PM CT. Bidders must provide proof of insurance, W-9, Form 1295, CIQ form, Job Mix Formula (JMF), and TxDOT plant prequalification.
EVALUATION CRITERIA
The extent to which the Respondent's services meet the County's needs and specification, Experience, qualifications and quality of the Respondent's services, Reputation of Respondent, Any relevant criteria specifically listed in the bid, Cost to the County
REQUIRED DELIVERABLES
7- Dense-Graded Hot Mix Asphalt
- TxDOT Item 341
- Type A
- Type B
- Type C
- Type D
- Type F
REQUIRED ATTACHMENTS
6- W9 Form
- CIQ Form
- Form 1295 Certificate
- Proof of Insurance/COI
- Job Mix Formula (JMF) & Quality Control/Mix Design Data Sheet
- TxDOT Plant/Producer Prequalification
- Submit to
- https://elliscounty.ionwave.net/PublicDetail.aspx?bidID=153&SourceType=2
- Duration
- 60 months
- Scope location
- Ellis County, TX
Questions about this BID
How do I respond to this Bid from Ellis County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://elliscounty.ionwave.net/PublicDetail.aspx?bidID=153&SourceType=2. For questions, contact E.j. Harbin.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Ellis County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is E.j. Harbin at (972) 825-5114. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Dense-Graded Hot Mix Asphalt, TxDOT Item 341, Type A, Type B, Type C, Type D, Type F. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "The extent to which the Respondent's services meet the County's needs and specification, Experience, qualifications and quality of the Respondent's services, Reputation of Respondent, Any relevant cri..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Ellis County?
All active and historical solicitations from Ellis County are tracked and searchable. As a county agency, Ellis County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W9 Form, CIQ Form, Form 1295 Certificate, Proof of Insurance/COI, Job Mix Formula (JMF) & Quality Control/Mix Design Data Sheet, TxDOT Plant/Producer Prequalification. Review the full document from Ellis County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ellis County, TX. Review the full solicitation for detailed scope requirements.