Elementary School District 159 FSMC RFP #2024-25
Esd 159School · Matteson, IL- Due
- Jun 17, 2024
- Deadline passed
- Posted
- Apr 25, 2024
- Contract term
- 1 year
- Primary contact
- Janiesa Owens
- (708) 720-1300 EXT:6689
The 30-second brief
Request for Proposals (RFP) for a Food Service Management Company (FSMC) for a fixed-price per meal contract for school nutrition programs across 5 sites. Proposals are due by June 17, 2024.
Two (2) written proposals and one (1) PDF version of submission via USB flash drive in a sealed package.
Price/Cost Proposal (23 Points), Menu Selection, Use of USDA Foods, Food Quality, Portion Sizes (7 Points), FSMC Experience, Management Plan, References, Service Capability (7 Points), Financial Conditions/Stability, Accounting and Reporting Systems (10 Points), Personnel Management and Professional Standards Plan (8 Points), Promotion/Marketing in School Food Service (5 Points), Involvement of Students, Staff, and Patrons (5 Points), FSMC Proposed On-site Supervisor and Staffing Plan (5 Points), IL State Mandated: Promotion of Health and well-being of students (10 Points), IL State Mandated: Local food products (2 Points), IL State Mandated: Hormone and pest practices (2 Points), IL State Mandated: Animal Welfare (2 Points), IL State Mandated: Contracting with Small and Minority Businesses, Women's Business Enterprises, and Labor Surplus Area Firms (2 Points), Blind Taste Testing (12 Points).
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Summary
Request for Proposals (RFP) for a Food Service Management Company (FSMC) for a fixed-price per meal contract for school nutrition programs across 5 sites. Proposals are due by June 17, 2024.
EVALUATION CRITERIA
Price/Cost Proposal (23 Points), Menu Selection, Use of USDA Foods, Food Quality, Portion Sizes (7 Points), FSMC Experience, Management Plan, References, Service Capability (7 Points), Financial Conditions/Stability, Accounting and Reporting Systems (10 Points), Personnel Management and Professional Standards Plan (8 Points), Promotion/Marketing in School Food Service (5 Points), Involvement of Students, Staff, and Patrons (5 Points), FSMC Proposed On-site Supervisor and Staffing Plan (5 Points), IL State Mandated: Promotion of Health and well-being of students (10 Points), IL State Mandated: Local food products (2 Points), IL State Mandated: Hormone and pest practices (2 Points), IL State Mandated: Animal Welfare (2 Points), IL State Mandated: Contracting with Small and Minority Businesses, Women's Business Enterprises, and Labor Surplus Area Firms (2 Points), Blind Taste Testing (12 Points).
REQUIRED DELIVERABLES
Two (2) written proposals and one (1) PDF version of submission via USB flash drive in a sealed package.
REQUIRED ATTACHMENTS
21- Exhibit A: School/Site Data Form
- Exhibit A-2: School/Site Average Daily Participation
- Exhibit A-3: School/ Site Meal Service Information
- Exhibit A-4: Current and Projected Enrollment
- Exhibit B-1: 21-Day Cycle Menu
- Exhibit B-2: Meal Choices and Options
- Exhibit B-3: A la Carte Price List
- Exhibit C: Minimum Food Specifications
- Exhibit D: School Year 2022-2023 Sponsor Claims for Reimbursement
- Exhibit E: School Year 2023-2024 Sponsor Claims for Reimbursement
- Exhibit F: FSMC Equipment List
- Exhibit G: Minimum Operational Labor and Benefits
- Exhibit H-1: Projected Operational In-School Revenue
- Exhibit H-2: Projected Operational Federal and State Reimbursement Revenue
- Exhibit H-3: Total Projected Operational Revenue
- Exhibit I: Projected School District/Operational Calendar
- Exhibit J: Local Wellness Policy
- Exhibit K: Taste Testing and/or Site Evaluation Form
- If applicable
- Exhibit L: Collective Bargaining Agreement
- If applicable
- Submit to
- 20700 Matteson Ave, Matteson IL 60443
- Duration
- 48 months
- Scope location
- Matteson, IL (5 sites)
- Reported agency
- Elementary School District 159
Questions about this RFP
How do I respond to this RFP from Esd 159?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 17, 2024. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 20700 Matteson Ave, Matteson IL 60443. For questions, contact Janiesa Owens.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Esd 159 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Janiesa Owens at (708) 720-1300 EXT:6689. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Two (2) written proposals and one (1) PDF version of submission via USB flash drive in a sealed package.. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price/Cost Proposal (23 Points), Menu Selection, Use of USDA Foods, Food Quality, Portion Sizes (7 Points), FSMC Experience, Management Plan, References, Service Capability (7 Points), Financial Condi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Esd 159?
All active and historical solicitations from Esd 159 are tracked and searchable. As a school agency, Esd 159 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A: School/Site Data Form, Exhibit A-2: School/Site Average Daily Participation, Exhibit A-3: School/ Site Meal Service Information, Exhibit A-4: Current and Projected Enrollment, Exhibit B-1:. Review the full document from Esd 159 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Matteson, IL (5 sites). Review the full solicitation for detailed scope requirements.