Eastern Oregon University Facilities Maintenance & Renewal Services Reserve Program RFQ 2025-2030
Eastern Oregon UniversityHigher Ed · La Grande, OR- Due
- Jun 30, 2030
- 1336 days left
- Posted
- Jun 12, 2025
- Contract term
- 5 years
- Primary contact
- Lowann Vanleuven
- (541) 962-3020
The 30-second brief
Eastern Oregon University is establishing a contractor reserve pool for facilities maintenance and renewal services through June 2030. Qualified contractors may be awarded work orders for services valued up to $1,000,000 across campus facilities.
Introduction Letter, Oregon Business Registry Number, Federal Tax ID, Schedule of Charges, Certificates of Insurance, Project Examples, Primary Contact and Key Personnel Summary
Price, experience, past performance, personnel assigned, availability, ability to meet schedule
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Summary
Eastern Oregon University is establishing a contractor reserve pool for facilities maintenance and renewal services through June 2030. Qualified contractors may be awarded work orders for services valued up to $1,000,000 across campus facilities.
EVALUATION CRITERIA
6- Price
- Experience
- Past performance
- Personnel assigned
- Availability
- Ability to meet schedule
REQUIRED DELIVERABLES
7- Introduction Letter
- Oregon Business Registry Number
- Federal Tax ID
- Schedule of Charges
- Certificates of Insurance
- Project Examples
- Primary Contact and Key Personnel Summary
REQUIRED ATTACHMENTS
3- Certificate of Insurance
- Master Service Agreement signature
- Schedule of Charges
REQUIRED STAFFING
6- Submit to
- [email protected]
- Scope location
- La Grande, OR
Questions about this RFQ
How do I respond to this RFQ from Eastern Oregon University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 30, 2030. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Lowann Vanleuven.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Eastern Oregon University in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lowann Vanleuven at (541) 962-3020. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: technician, principal, owner, superintendent, project manager, foreman. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Introduction Letter, Oregon Business Registry Number, Federal Tax ID, Schedule of Charges, Certificates of Insurance, Project Examples, Primary Contact and Key Personnel Summary. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, experience, past performance, personnel assigned, availability, ability to meet schedule" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Eastern Oregon University?
All active and historical solicitations from Eastern Oregon University are tracked and searchable. As a higher ed agency, Eastern Oregon University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of June 30, 2030, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance, Master Service Agreement signature, Schedule of Charges. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Eastern Oregon University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: La Grande, OR. Review the full solicitation for detailed scope requirements.