East Islip Union Free School District Student Transportation RFP 2026-2031
East Islip Union Free School DistrictSchool · Islip Terrace, NY- Due
- Apr 9, 2026
- Deadline passed
- Posted
- Mar 12, 2026
- Contract term
- 5 years
The 30-second brief
The East Islip Union Free School District is soliciting proposals for student transportation services across two primary contracts: (1) Home-to-School Transportation (including public, private, and parochial schools) and (2) Summer Transportation. The initial contract term covers the 2026-2027 through 2030-2031 school years, subject to voter approval, with options to extend. Scope includes providing all drivers, attendants, equipment, and vehicles (ranging from 65-passenger buses to wheelchair-accessible vans) for approximately 180-185 days per regular school year and up to 30 days for summer sessions. Requirements include a 10% proposal bond, 100% performance bond, and specific insurance coverages. A pre-proposal conference is scheduled for March 19, 2026, and the submission deadline is April 09, 2026.
Sealed Proposal, Proposal Bond or Certified Check, Proof of Bondability, Vehicle List, Technical Plan, Maintenance Program, Financial Statements, Insurance Certificates
Previous Experience (20), Safety Programs (10), Accident Record (10), Driving History (10), Maintenance Schedules (10), Total Cost (20), Financial Analysis (5), Fleet Inspection Records (5), Insurance Compliance (5), Management Experience (5)
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Summary
The East Islip Union Free School District is soliciting proposals for student transportation services across two primary contracts: (1) Home-to-School Transportation (including public, private, and parochial schools) and (2) Summer Transportation.
The initial contract term covers the 2026-2027 through 2030-2031 school years, subject to voter approval, with options to extend. Scope includes providing all drivers, attendants, equipment, and vehicles (ranging from 65-passenger buses to wheelchair-accessible vans) for approximately 180-185 days per regular school year and up to 30 days for summer sessions. Requirements include a 10% proposal bond, 100% performance bond, and specific insurance coverages. A pre-proposal conference is scheduled for March 19, 2026, and the submission deadline is April 09, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Sealed Proposal
- Proposal Bond or Certified Check
- Proof of Bondability
- Vehicle List
- Technical Plan
- Maintenance Program
- Financial Statements
- Insurance Certificates
REQUIRED ATTACHMENTS
9- Proposal Forms
- Submission Certification
- Past Performance Qualifications
- Statement of Proposer Qualifications
- Conflict of Interest Certification
- Non-Collusive Proposal Certification
- Iran Divestment Act Certification
- Appendix E: Vehicle List
- Appendix F: Hold Harmless Agreement
- Submit to
- District's Business Office, 1 Craig B. Gariepy Avenue, Islip Terrace, New York 11752
- Scope location
- Islip Terrace, NY
Questions about this RFP
How do I respond to this RFP from East Islip Union Free School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: District's Business Office, 1 Craig B. Gariepy Avenue, Islip Terrace, New York 11752.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including East Islip Union Free School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed Proposal, Proposal Bond or Certified Check, Proof of Bondability, Vehicle List, Technical Plan, Maintenance Program, Financial Statements, Insurance Certificates. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Previous Experience (20), Safety Programs (10), Accident Record (10), Driving History (10), Maintenance Schedules (10), Total Cost (20), Financial Analysis (5), Fleet Inspection Records (5), Insurance..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from East Islip Union Free School District?
All active and historical solicitations from East Islip Union Free School District are tracked and searchable. As a school agency, East Islip Union Free School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Forms, Submission Certification, Past Performance Qualifications, Statement of Proposer Qualifications, Conflict of Interest Certification, Non-Collusive Proposal Certification, Iran Divestme. Review the full document from East Islip Union Free School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Islip Terrace, NY. Review the full solicitation for detailed scope requirements.