East Islip Union Free School District Student Transportation RFP
East Islip Union Free School DistrictSchool · Islip Terrace, NY- Due
- Apr 9, 2026
- Deadline passed
- Posted
- Mar 12, 2026
- Contract term
- 5 years
The 30-second brief
Request for proposals for Home to School Transportation (including In and Out of District Transportation for Public, Private, and Parochial Schools) and Summer Transportation for the 2026-2027 through 2030-2031 school years.
Proposal, Proposal security, Proof of bondability, Insurance certificates, Financial analysis, Safety programs, Accident records, Driving history, Inspection records, Maintenance schedules, NYSDOT BUSNET summary, Vehicle lists, Technical plan, Facility descriptions, Driver compensation package, Safety program, Driver/attendant lists, Photographs, Bid bond.
Previous Experience of Contractor in School Transportation (20 pts), Names of Previous Transportation Companies where the Contractor has been an Owner or Manager (5 pts), Description of Safety Programs Implemented by the Contractor (10 pts), Record of Accidents in Vehicles under the control of the Contractor (10 pts), Driving History of Employees of the Contractor (10 pts), Fleet Inspection Records, Model Year of each of the Vehicles under the Control of the Contractor (5 pts), Maintenance Schedules of Vehicles under Control of the Contractor (10 pts), Financial Analysis of the Contractor (5 pts), Documentation of Compliance with Motor Vehicle Insurance Requirements (5 pts), Total Cost of Proposal- Total Cost to Provide the Transportation Services under the Contract (20 pts).
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Summary
Request for proposals for Home to School Transportation (including In and Out of District Transportation for Public, Private, and Parochial Schools) and Summer Transportation for the 2026-2027 through 2030-2031 school years.
EVALUATION CRITERIA
Previous Experience of Contractor in School Transportation (20 pts), Names of Previous Transportation Companies where the Contractor has been an Owner or Manager (5 pts), Description of Safety Programs Implemented by the Contractor (10 pts), Record of Accidents in Vehicles under the control of the Contractor (10 pts), Driving History of Employees of the Contractor (10 pts), Fleet Inspection Records, Model Year of each of the Vehicles under the Control of the Contractor (5 pts), Maintenance Schedules of Vehicles under Control of the Contractor (10 pts), Financial Analysis of the Contractor (5 pts), Documentation of Compliance with Motor Vehicle Insurance Requirements (5 pts), Total Cost of Proposal- Total Cost to Provide the Transportation Services under the Contract (20 pts).
REQUIRED DELIVERABLES
19- Proposal
- Proposal security
- Proof of bondability
- Insurance certificates
- Financial analysis
- Safety programs
- Accident records
- Driving history
- Inspection records
- Maintenance schedules
- NYSDOT BUSNET summary
- Vehicle lists
- Technical plan
- Facility descriptions
- Driver compensation package
- Safety program
- Driver/attendant lists
- Photographs
- Bid bond
REQUIRED ATTACHMENTS
10- Proposal Forms
- Submission Certification
- Past Performance Qualifications
- Statement of Proposer's Qualifications
- Conflict of Interest Certification Form
- Experience in Pupil Transportation Form
- Non-Collusive Proposal Certification Form
- Iran Divestment Act Certification Form
- Appendix E: Vehicle List
- Appendix F: Hold Harmless Agreement
- Submit to
- 1 Craig B. Gariepy Avenue, Islip Terrace, New York 11752
- Duration
- 60 months
Questions about this RFP
How do I respond to this RFP from East Islip Union Free School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1 Craig B. Gariepy Avenue, Islip Terrace, New York 11752.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including East Islip Union Free School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal, Proposal security, Proof of bondability, Insurance certificates, Financial analysis, Safety programs, Accident records, Driving history, Inspection records, Maintenance schedules, NYSDOT BUSNET summary, Vehicle lists, Technical plan, Facility descriptions, Driver compensation package, Safe. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Previous Experience of Contractor in School Transportation (20 pts), Names of Previous Transportation Companies where the Contractor has been an Owner or Manager (5 pts), Description of Safety Program..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from East Islip Union Free School District?
All active and historical solicitations from East Islip Union Free School District are tracked and searchable. As a school agency, East Islip Union Free School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Forms, Submission Certification, Past Performance Qualifications, Statement of Proposer's Qualifications, Conflict of Interest Certification Form, Experience in Pupil Transportation Form, Non. Review the full document from East Islip Union Free School District for the complete list.