East Hopewell Township - Road Oil Supply and Delivery - 2026-2027
Town of East HopewellCity · Felton, PA- Due
- Jun 2, 2026
- Deadline passed
- Posted
- May 14, 2026
- Contract term
- 1 year
- Primary contact
- Laura A. Vasold
- (717) 993-6529
The 30-second brief
East Hopewell Township seeks bids for the supply and delivery of road oil, specifically 10,000 gallons of E-3 Emulsion and 30,000 gallons of E-3M Emulsion, for the period of June 3, 2026 to June 3, 2027. Materials must meet PennDOT Specifications (Publication 408) and be delivered in lots of 300 gallons or more in trucks equipped with spray noses for skin patching within 72 hours of order. Bids are due by 12:00 PM on June 2, 2026, at the East Hopewell Township Administration Office located at 8916 Hickory Road, Felton, PA 17322. A bid bond of 10% is required, and successful bidders must supply a 100% performance bond. An escalator clause applies to the contract.
10, 000 Gallons E-3 Emulsion; 30, 000 Gallons E-3M Emulsion
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Summary
East Hopewell Township seeks bids for the supply and delivery of road oil, specifically 10,000 gallons of E-3 Emulsion and 30,000 gallons of E-3M Emulsion, for the period of June 3, 2026 to June 3, 2027.
Materials must meet PennDOT Specifications (Publication 408) and be delivered in lots of 300 gallons or more in trucks equipped with spray noses for skin patching within 72 hours of order. Bids are due by 12:00 PM on June 2, 2026, at the East Hopewell Township Administration Office located at 8916 Hickory Road, Felton, PA 17322. A bid bond of 10% is required, and successful bidders must supply a 100% performance bond. An escalator clause applies to the contract.
REQUIRED DELIVERABLES
3- 10
- 000 Gallons E-3 Emulsion; 30
- 000 Gallons E-3M Emulsion
REQUIRED ATTACHMENTS
4- PennDOT Form 963
- Letter of availability and analysis
- Certified check or bid bond of 10%
- Performance bond of 100%
- Submit to
- East Hopewell Township Administration Office, 8916 Hickory Road, Felton, PA 17322
- Scope location
- Felton, PA
- Reported agency
- East Hopewell Township
Questions about this BID
How do I respond to this Bid from Town of East Hopewell?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: East Hopewell Township Administration Office, 8916 Hickory Road, Felton, PA 17322. For questions, contact Laura A. Vasold.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of East Hopewell in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Laura A. Vasold at (717) 993-6529. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 10, 000 Gallons E-3 Emulsion; 30, 000 Gallons E-3M Emulsion. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Town of East Hopewell?
All active and historical solicitations from Town of East Hopewell are tracked and searchable. As a city agency, Town of East Hopewell regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: PennDOT Form 963; Letter of availability and analysis; Certified check or bid bond of 10%; Performance bond of 100%. Review the full document from Town of East Hopewell for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Felton, PA. Review the full solicitation for detailed scope requirements.